Staff (Junior / Entry Level) - Office Administration - Hong Kong

About the Business

We are a team of committed office administrative personnel striving to support China firm's operation in contributing to the overall achievement of its business objectives.

This is accomplished by:
Working together with various functions and departments to ensure effective and efficient implementation of office policies and procedures
Providing a pleasant, functional and environmentally responsible working environment to our people to enable them to operate and serve our clients
Delivering a range of general administrative support services to facilitate operation efficiency and service excellence.

Work you'll do

• Provide day-to-day office administration and secretarial support to assigned departments or teams.
• Support general office operations, including office supplies, pantry items, stationery, and service needs.
• Assist with payment processing, invoice checking, billing follow-up, purchase requisitions, and expense administration.
• Support booking arrangements such as meeting rooms, office spaces, coaches, hampers, and related office resources.
• Coordinate vendor appointments, service requests, quotations, and routine contract administration.
• Assist in organizing meetings, conferences, internal events, and office logistics.
• Prepare presentation materials, reports, proposals, correspondences, and other documentation.
• Support travel, visa, and hotel accommodation arrangements when needed.
• Handle onboarding/offboarding administration, access card requests, staff movement updates, contact lists, and office records.
• Assist with document control, filing, scanning, records updates, and administrative reporting.
• Coordinate courier, mailing, document dispatch, and related office support duties.
• Follow up on outstanding requests and ensure timely completion of assigned tasks.
• Maintain filing systems and provide ad hoc administrative support as assigned.

During your tenure with us, you will demonstrate and develop your leadership and professional capabilities in the following areas: Inspiring, Creating purpose, Driving agility, Building diverse capability, Influencing, Collaborating, Delivering value, Building the business, Analytical acumen, Effective communication, Engagement management/delivery excellence, Managing change, Managing quality & risk, Strategic thinking and problem solving, and Tech savviness.

We are looking for someone with

• Associate degree or above; fresh graduates are welcome.
• No prior experience required; 0–2 years of administrative, secretarial, or office support experience is a plus.
• Good communication, coordination, and interpersonal skills.
• Organized, responsible, detail-minded, and willing to learn.
• Able to multitask and work under deadlines.
• A good team player who can also work independently with minimal supervision.
• Proactive, self-motivated, and result-oriented.
• Good command of spoken and written English and Chinese; Cantonese required, Putonghua is an advantage.
• Proficient in Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Chinese Word Processing.

Shape your future through impact that matters

For more than 100 years of history, Deloitte witnessed also had the honor to be part of the economic boom in China by providing industry-leading audit & assurance, consulting, risk advisory, financial advisory, tax & business advisory services to nearly 90% of the Fortune Global 500 Chinese companies and thousands of private companies. Deloitte China today carries on our centenary professionalism and strives to become the undisputed leader in professional services in China with strong responsibility and capabilities in digitalization and multidisciplinary services.

Deloitte has been named China's Top Employer since 2006, Universum's Most Attractive Employer in China since 2008, and the Best Workplaces in Greater China since 2019.

All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance during the application process for accessibility reasons this is available upon request. The preferred candidate will be subject to background screening by Deloitte China or by their external third-party provider.

Accessibility assistance
If you need assistance or an accommodation during the recruitment  process for accessibility reasons, there will be an opportunity for you to let us know what you need once you begin your application.

Ready to take on new challenges? Apply now!
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