Staffing Coordinator

Valhalla Post Acute is a 162-bed Skilled Nursing Facility in East Louisville. We are looking for an up-beat, energetic, and hard-working individual for our staffing coordinator position. The staffing coordinator is directly supported by the DON, ADON, Weekend & Night Supervisors, Unit Managers, and Administrator. Below are a list of some of the responsibilities of this role....

Administrative Functions

• Assist Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism in accordance with facility policy.
• Work with Human Resource Director and DON when scheduling modified work duty employees in accordance with work restrictions and facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Ability to calculate daily hour and wage PPDs
• Complete excel spreadsheet daily for tracking and trending of agency when applicable
• Hold daily staffing meetings with Admin, DON, and HR
• Complete and post work sheets/time schedules. Coordinate variances with the DNS.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Assist in standardizing the methods in which work will be accomplished.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the DON.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.
• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Report any known or suspected unauthorized attempt to access facility’s information system. Committee Functions
• Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as required.
• Collect and assemble/compile records for committee/DON review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directed.
• Implement recommendations from established committees as instructed.

Personnel Functions

• Assist in interviewing CNAs when requested.
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date.
• Maintain confidentiality of all pertinent employee information.
• Assist with maintaining records of current certifications/licenses for nursing department employees.
• Report known or suspected incidents of fraud to the Administrator.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. Staff Development
• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
• Attend in-service training programs as scheduled.
• Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel

We look forward to finding our next team member!

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• nursing home scheduling: 10 years (Required)

Ability to Commute:

• Louisville, KY (Required)

Ability to Relocate:

• Louisville, KY: Relocate before starting work (Required)

Work Location: In person