Staffing Coordinator

Vista Senior Living Management is a dedicated branch tailored specifically for senior communities. Specializing in Assisted Living, Memory Care, and Independent Living services, Vista ensures unparalleled personalized care and 24-hour assistance for our residents, assuring a consistent and exceptional experience. Our unwavering mission is to provide an outstanding care experience rooted in genuine compassion and humble dedication to our senior's well-being.

Bella Vista, is a proud member of the Vista Senior Living Management network, where compassionate care meets exceptional living with 16 communities spanning across multiple states, Vista Senior Living specializes in Assisted Living and Memory Care services. Our dedicated team ensures a nurturing environment where seniors thrive and find joy in every moment.

Bella Vista of Eden, an Assisted Living facility, located in Oshkosh WI is seeking a Full-time Staffing Coordinator to join our team.

Position: Full-time Staffing Coordinator

We are looking for a Scheduler to undertake a variety of tasks such as recruitment, orientation, and placement of employees. You will be the one to ensure that the company complies with all relevant laws regarding employment. They should ideally have experience in hiring and onboarding as well as other human resources procedures. The goal is to ensure that the company's staffing requirements are always met and employees work in a friendly, supportive environment.

Responsibilities

• Oversee all staffing needs and operations of the company
• Liaise with recruiting agencies to fill vacancies in a timely manner
• Support candidate screening and hiring processes
• Facilitate procedures after hiring regarding employee relocation, legal documents etc.
• Assist in the preparation and execution of orientation and training plans
• Develop work schedules by allocating employees in shifts and positions
• Assume responsibility for timekeeping and time-off requests
• Collaborate with payroll to ensure correct employee compensation
• Ensure compliance with internal and external policies and regulations
• Prepare and submit reports on staffing operations
• Utilizing computer software to prepare, change and update the master schedule
• Develops the daily 24-hour staffing sheet for the skilled nursing facility.
• Recruits nursing employees to fill staffing needs
• Reviews requests for paid time off (PTO) and vacation
• Fulfills staffing vacancies in advance to ensure adequate coverage for all shifts
• Keeps attendance records and assists with the progressive disciplinary process if staff members accrue excessive absences and/or tardies

Skills

• Proven experience as a staffing coordinator or similar position
• Experience in planning and execution of HR plans (onboarding, hiring etc.)
• Solid knowledge of relevant legal regulations (equal employment opportunity, relocation, laws, visa procedures etc.)
• Knowledge of staffing policies, procedures, and best practices
• Outstanding organizational and leadership skills
• Excellent communication and interpersonal abilities
• Reliable with a respect to confidentiality

Benefits:

• Health, Dental and Vision insurance
• Vacation/Holiday/Sick PTO
• 401k
• Supportive working environment and culture

Job Type: Full-time

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