Staffing / Payroll Coordinator - Nursing

Under the direction of the Supervisor of Administrative Operations and the Director of Nursing, coordinates staffing and payroll functions for the Nursing Staff. Responsible for transcription of monthly schedule and daily unit rosters. Computerized preparation and submission of bi-weekly time records for processing of payroll.

JOB DUTIES / RESPONSIBILITIES

ESSENTIAL DUTIES

• Balances, creates and distributes monthly nursing schedule for all units.
• Adjusts the staff schedule based on new requirements and reassigns as needed.
• Assesses staffing needs and allocates shifts in alignment with agreements, policies, and procedures, ensuring safe staffing ratios across all units in consultation with Supervisor and Director of Nursing.
• Transcribes and maintains daily shift rosters.
• Anticipates contingency staffing measures for unusual situations which may affect staffing (i.e. infection control issues, weather, transportation issues, etc.) and discusses with Supervisor and Director of Nursing.
• Manages sick and unscheduled PTO call outs from nursing staff, updates the schedule accordingly, and secures appropriate coverage when necessary.
• Creates forms, rosters, sign in sheets, schedules, documents and flyers when needed.
• Assists with preparing and submits bi-weekly payroll and submits payroll for all shifts, including new staff orientation.
• Coordinates preceptor assignments by organizing and identifying appropriate preceptors and schedules all precepting shifts once new orientees complete orientation. Collaborates with new orientees to determine their schedules and sets them up in our scheduling system.
• Tracks lateness and maintains log of special circumstances requiring overtime staffing – i.e. clinic appointments, recreation trips, 1:1 etc.
• Initiates and participates in special projects related to Nursing Department Staff.
• Communicates schedule changes to staff so everyone is aware of updates.
• Maintains an organized and clean nursing office (i.e. bulletin boards, binders, desks).
• Understands and appropriately applies chain of command in relation to job position and supervision.
• Communicates with nurse supervisors when issues arise or approvals are needed.
• Schedules and coordinates all clinic appointments including last minute appointments and cancellations for all units and communications with Assistant Director of Nursing.
• Manages unit coordinator schedules by processing time-off and sick requests, securing coverage, and communicating schedule updates to all coordinators.

Formal education required:

High School Graduate. Some college preferred.

Previous experience required:

Minimum 3 years experience in healthcare environment. Ability to use word processing data equipment and software.

Join our fabulous team of professionals where big hearts help little patients!

We RECOGNIZE ability and REWARD excellence. We offer a competitive salary and generous benefits:

• Excellent individual/family benefits
• Generous paid time off
• Tuition reimbursement
• Life insurance
• Flexible spending accounts
• 403(b) retirement plan

St. Mary’s Healthcare System for Children is committed to nurturing a compassionate environment that welcomes all children, young adults, families, and staff; built on the belief that what makes us different makes us stronger, and provides unity throughout our community.

St. Mary’s Healthcare System for Children is an Equal Opportunity Employer M/F/D/V/SO