Statutory Inspection Project Administrator

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Statutory Inspection Project Administrator to join our Topside Division.

Location

• Hunmanby, North Yorkshire, United Kingdom.

Core Purpose

• Provide comprehensive administrative support to ensure the smooth and efficient operation of the Statutory Inspection Department.
• Support the Department Manager in the planning, mobilisation, execution and demobilisation of statutory inspection work scopes, ensuring efficient coordination and delivery.
• Monitor and maintain technician competency records, ensuring ongoing compliance with industry, client, project and company requirements.
• Support the development and implementation of quality control processes for project reporting, utilising Mango and Motion Kinetic software to ensure accuracy, consistency and compliance with required standards.
• Support the implementation of departmental and project Quality, Health, Safety and Environmental (QHSE) policies and procedures, including the preparation of weekly and monthly reports using Microsoft Office applications.
• Support the development, preparation and maintenance of departmental procedures and documentation, ensuring compliance with the company’s document control system and established standards.

Key Responsibilities and Accountabilities

Responsibilities:

• Provide administrative support in the organisation, transfer, processing and storage of data, ensuring accuracy, efficiency and compliance with company procedures and data management requirements.
• Conduct daily reviews and quality checks of work packs submitted via email.
• Conduct daily reviews and quality checks of submitted PDF checklists, ensuring accuracy, completeness and compliance with project requirements prior to uploading to designated online portals.
• Maintain and update project tracking systems daily, utilising Microsoft Excel and Motion Kinetic software to monitor project progress.
• Verify and maintain personnel certification records, ensuring compliance with industry, client and company requirements, and upload relevant documentation to designated online systems as required.
• Prepare and maintain project-specific documentation using Microsoft Word and Adobe Forms.
• Reset and configure laptops for new and existing users, ensuring devices are prepared and ready for operational use in accordance with company requirements.
• Maintain and update personnel CVs, ensuring information is accurate, current and aligned with client, project and company requirements.
• Handle incoming telephone enquiries and direct calls to the appropriate personnel or departments as required, ensuring professional and efficient communication.
• Coordinate and arrange travel bookings for personnel as required, ensuring arrangements align with project schedules, operational requirements and company travel policies.
• Monitor and maintain office stationery stock levels, conducting regular stock checks and coordinating the ordering and replenishment of supplies to support efficient departmental operations.

Role Requirements:

• Maintain up-to-date knowledge of relevant processes, procedures, regulatory requirements and new products, ensuring compliance with company policies and instructions and adapting working practices to reflect any changes impacting the role.
• Review, understand and acknowledge all internal communications, ensuring compliance with company instructions and procedures, and seek clarification where necessary to ensure requirements are fully understood and consistently followed.
• Attend and actively participate in meetings as directed by the Department Manager, including one-to-one discussions, performance reviews, training and coaching sessions, to support ongoing development and departmental objectives.
• Ensure the confidentiality, security and appropriate handling of client and company data, maintaining compliance with relevant data protection regulations, company policies and information security procedures.
• Ensure the security, proper use and safekeeping of company property and equipment provided for the role, maintaining compliance with company policies and procedures.
• Actively support departmental initiatives and contribute to the achievement of annual targets and objectives.

Skills and Experience

• Excellent attention to detail, with the ability to accurately and efficiently manage, process and organise large volumes of data.
• Excellent verbal and written communication skills, with the ability to effectively liaise and collaborate with cross-functional teams and key stakeholders.
• Strong organisational and time management skills, with the ability to effectively prioritise workloads, manage competing demands and consistently meet tight deadlines.
• Strong IT skills, with proficiency in Microsoft Office applications and the ability to quickly learn, adapt to and effectively utilise new software and digital systems.
• Confidence in using digital systems and online platforms, with the ability and willingness to quickly learn and effectively utilise company-specific software and systems following appropriate training.
• Proactive and adaptable approach to learning, with a willingness and ability to develop new skills and knowledge through on-the-job training and practical experience.

Qualifications

• Possession of a full, valid UK driving licence.
• Minimum of GCSE qualifications (or equivalent) in English and Mathematics.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.