STEAM Programs Coordinator

Description

Pablo Center is seeking an organized, energetic, and dependable individual to support STEAM programs, afterschool clubs, summer classes, outreach, and special events.

This is a hands-on position that requires strong organization, communication, problem-solving, and teamwork. The coordinator will manage multiple programs and priorities while working closely with the Education & Outreach Manager and team. The role also provides additional support during busy periods, staff absences, and special events.

Requirements

Schedule & Work Environment

• Onsite position at Pablo Center at the Confluence.
• Typical schedule is Monday–Friday or Tuesday–Saturday.
• Occasional evenings, weekends, and early mornings may be required, especially during summer programming.
• Occasional travel may be required for outreach and events.
• Regular movement throughout the building and occasional lifting of materials up to 25 pounds.

Key Responsibilities Program Coordination

• Manage registrations, payments, forms, records, and program files.
• Communicate with families, instructors, volunteers, interns, mentors, and community partners.
• Coordinate schedules, supplies, materials, and program logistics.
• Support classes, camps, robotics teams, youth programs, outreach, and special events.
• Solve problems and help improve program processes.

Budget & Data

• Track budgets, expenses, revenue, invoices, and purchases.
• Assist with financial reports and grant tracking.
• Track attendance, registration, participation, and program outcomes.
• Maintain spreadsheets and prepare basic reports.
• Use Microsoft Excel for formulas, sorting/filtering, linked worksheets, and basic data analysis.

Events & Team Support

• Coordinate logistics for events, competitions, field trips, and student travel.
• Help arrange transportation, hotels, meals, schedules, and parent communication.
• Prepare materials and assist with event setup, check-in, and cleanup.
• Provide onsite support and troubleshoot issues as they arise.

Marketing & Communication

• Create flyers, social media graphics, signage, and presentations using Canva.
• Assist with emails, outreach, and promotional materials.
• Communicate professionally and promptly with participants, families, partners, and staff.

Evaluation & Team Support

• Collect surveys, feedback, attendance, and program data.
• Assist with program reports and evaluations.
• Provide administrative support to the Education & Outreach Manager and team.
• Assist with special projects and other program needs.

Required Qualifications

• Strong communication and organizational skills.
• Excellent time management and attention to detail.
• Experience with budgets, expenses, or financial tracking.
• Experience organizing and reporting data.
• Intermediate Microsoft Excel skills.
• Proficiency with Canva, Outlook, Google Workspace, and other digital tools.
• Ability to manage multiple programs, deadlines, and priorities.
• Reliable, self-motivated, and able to work independently.
• Strong problem-solving and follow-through skills.
• Professional, positive, and responsive communication.

Preferred Qualifications

• Experience in education, youth programs, camps, schools, museums, arts, or community programs.
• Experience working with youth, families, instructors, volunteers, or community partners.
• Experience with robotics, STEAM, or arts education.
• Experience with grants, nonprofit finances, events, competitions, or student travel.
• Experience with registration or program management systems.

Work Location: In person