Stewardship Coordinator

Job ID

16491

Location

Arlington, TX

Full/Part Time

Full-Time

Regular/Temporary

Regular

Salary

The annual salary for this position ranges from $45,400 to $49,500. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume

• Cover letter

• References (minimum of three)

Purpose of Position

The Stewardship Coordinator supports donor engagement, stewardship, and community-building efforts for UTA Libraries. Reporting to the Director of Engagement and Impact, this position plays a key role in cultivating and retaining Friends of the Libraries and other library supporters through organized stewardship processes, communications, and events.

Essential Functions

Library Stewardship Operations

• Coordinate the Libraries’ stewardship activities to ensure donors receive timely, accurate, and meaningful acknowledgments in alignment with institutional guidelines.
• Track stewardship actions such as thank-you letters, engagement touchpoints, event participation, and communications to support consistent donor experiences.
• Assist in developing and refining stewardship workflows, timelines, and documentation to ensure best practices are followed across Libraries engagement activities.

Friends and Donor Engagement

• Provide comprehensive logistical support for Friends of the Libraries and Libraries Advisory Council events including - coordination tasks such as catering, space setup, vendor communication, invitation tracking, RSVPs, attendance, and post-event follow-up.
• Support initiatives designed to strengthen Friends membership, improve retention, and build long-term affinity for the Libraries.

Donor & Constituent Communications

• Coordinate and produce Friends of the Libraries newsletters and other donor-facing communications in collaboration with Libraries staff.
• Assist with drafting donor-facing messages, event invitations, acknowledgments, and informational updates highlighting Libraries programs, collections, and impact.
• Coordinate with Libraries Engagement & Impact staff to ensure consistent messaging and branding.

Administrative & Collaborative Support

• Serve as a key liaison between the Libraries and UTA’s Development & Alumni Relations (DAR) on stewardship-related matters, ensuring alignment on acknowledgment timing, reporting requirements, and donor data practices.
• Partner with Assessment Librarian to support data collection and impact reporting related to donor engagement, event participation, and stewardship outcomes.
• Assist with budget tracking and expense documentation related to engagement and stewardship activities.

Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree in Strategic Communications, Public Relations, Marketing, Hospitality Management, or related field and a minimum of three (3) years of experience in stewardship, donor relations, alumni relations, engagement, communications, or event coordination. Or seven (7) years of an equivalent combination of education or experience.

Preferred Qualifications

• Experience supporting advancement or stewardship functions in a university setting.
• Familiarity with Blackbaud Raiser’s Edge or similar CRM systems used in higher education advancement.
• Experience producing newsletters or donor communications.
• Event planning experience in a complex institutional setting.

Knowledge, Skills & Abilities

• Excellent communication and interpersonal skills with the ability to interact professionally with individuals at all levels of the organization.
• Ability to work collegially and collaboratively with people of different backgrounds in a team-based environment.
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks effectively.
• Ability to analyze situations and make sound decisions.
• Proficiency with Microsoft Office products: Word, Excel, Outlook, Teams, OneDrive/SharePoint, and other common office software.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Flexibility is required to ensure the department is appropriately staffed in order to satisfy all service needs.
• Professional development, conferences, and training may require travel and/or overnight accommodations.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Lifting and moving objects.
• Uses standard office equipment
• 10% Travel
• Requires occasional evening or weekend hours
• Requires non-traditional work hours such as nights, weekends and holidays.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].