Stock Controller and Accounts Representative | Work From Home | Morning Shift

We’re Hiring: Stock Controller and Accounts Representative

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

Join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Stock Controller and Accounts Representative
Work Arrangement: Work from Home
Location: Philippines - Makati/Ortigas/Pampanga (Angeles)/Cebu
Schedule: Morning Shift

Job Description:

Key Responsibilities:

• Process all Melbourne Wholesale vehicle stock-ins and stock-outs accurately and within required timeframes.
• Process all vehicle purchase and sales tax invoices within the Dealer Management System (Eclipse).
• Process all vehicle stock movements, including crunches, bounces and stock adjustments, ensuring system accuracy at all times.
• Enter and allocate all creditor invoices against the correct vehicle stock number upon receipt.
• Reconcile vehicle purchase and sale values following amendments, supplier invoices and pricing adjustments.
• Reconcile all vehicle costs, including acquisitions, freight, detailing, repairs, maintenance and other associated expenses.
• Maintain accurate vehicle inventory records and ensure all stock records are complete, current and reflect the physical status of each vehicle.
• Ensure all vehicle costs are accurately allocated to support gross profit reporting and financial accuracy.
• Complete PPSR checks as required.
• Maintain electronic document control, ensuring all invoices, supporting documentation and correspondence are filed in accordance with company procedures.
• Assist with maintaining accurate creditor and debtor records.
• Work collaboratively with the Buying, Sales, Operations and Accounts teams to ensure the timely processing of all vehicle transactions.
• Complete other administrative duties as directed by Management.

Operations & Administrative Support

• Assist with vehicle acquisitions (if required) and stock processing administration
• Maintain accurate records within the Dealer Management System (Eclipse)
• Support stock control processes and ensure system data accuracy
• Any ad hoc requirements as instructed by Management.
• Maintain a high level of accuracy and attention to detail at all times
• Ensure all tasks are completed within required timeframes with no backlog
• Take full ownership of your responsibilities and ensure follow-through
• Communicate proactively if there are any delays, issues, or support required
• File all invoices, required emails and receipts electronically for compliance and audit purposes
• Complete ad hoc tasks as requested

**Non-negotiable skills and requirements:**The successful candidate will ideally possess:

• Previous experience in vehicle stock control, dealership administration or automotive accounts.
• Experience using a Dealer Management System (preferably Eclipse or a similar platform).
• Experience processing purchase and sales invoices.
• Experience reconciling vehicle costs and creditor invoices.
• Intermediate Microsoft Excel and Outlook skills.
• Experience working in a high-volume administrative environment.
• Excellent written English communication skills.

Perks & Benefits (Work From Home):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

• Flexible leave credits which may be used for vacation, emergency and sick leaves

• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled  Superb and exciting Mid-Year Parties – with items to give away and cash prizes!

• Endless opportunities for career advancement

• Annual Performance Review with Salary Increase

• We set you up for success with a company-provided PC/Laptop and fiber internet connection

• Tech-on-wheels Support

• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

• International career growth and connections

• Unlimited cash incentives for hired referrals

• Mental Wellness Employee Assistance program through Lifeworks

• In-house psychiatrist available to support employees' well-being

• Become part of the Employee Share Units program

• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

  Cloudstaff : Build Your Career, Anywhere
  Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

  Why Cloudstaff is the #1 Workplace?

  • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
  • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
  • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

  **To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**