Store Assistant

The Store In charge will be responsible for managing the day-to-day operations of the store or warehouse, ensuring efficient inventory management, proper documentation of material received and material issues, and timely availability of materials. The role involves supporting so that work does not stop, maintaining stock accuracy, coordinating with other departments, and ensuring compliance with company policies.

Key Responsibilities

1. Inventory Management.

• Monitor stock levels and assist in maintaining optimal inventory to support production and operations.
• Ensure accurate receiving, storing, and issuing of materials as per company guidelines.
• Conduct regular stock audits and reconcile discrepancies, if any.
• Maintain register of material received and material issued and take signature of receiving party.
• Make entry on Power Play software.
• Raise material indent timely considering lead time of material so work does not stop.
• Maintaining enough inventories of all goods at store that work doesn t stop.

1. Material Handling

• Assist in the proper storage of materials to prevent damage or deterioration.
• Ensure materials are organized systematically and easily accessible.
• Coordinate with procurement and production teams for timely material availability.

1. Documentation and Reporting

• Maintain accurate records of stock transactions, including goods received, issued, and returned.
• Generate periodic inventory and stock movement reports for review by the Store in charge.
• Ensure compliance with documentation standards and company policies.

1. Coordination and Communication

• Liaise with suppliers, procurement teams, and internal departments to ensure smooth store operations.
• Address and resolve minor issues related to material shortages, quality, or delays.

1. Compliance and Safety

• Ensure adherence to safety standards in material handling and storage.
• Support the implementation of 5S, FIFO, and other warehouse management practices.
• Assist in maintaining a clean and organized store environment.

1. Support to Store In charge

• Assist in planning and organizing store activities as directed by the Purchase/Store Manager(HO).

1. Other Responsibilities:

1. Check daily stock at site and raise indent immediately when inventory is less than 15

days as per lead time of material, Check inventory management sheet from

Mr. Muthuswamy AGM Sir. Anythingthat goes in red should be ordered immediately.

2. No work should stop due to shortage of materials like cement, sand, steel wire mesh, paint, electrode etc. This is mainresponsibility of Store Executive. He should inform this to senior/ purchase officer persons well within time. So, work does not stop. If any work stop due to lack of material it is responsibility of Stores Executive.

3. Should be able to handle petty cash.

4. Should be sharp in using computer/ technical skills in Excel & Powerplay software.

5. Should be honest.

6. Before issuing any material to any sub-contractor he should be signed undertaking from

owner regarding his authored person for taking material from our stores without this

undertaking no material shall be issued to any third person apart from this person who had

been authorized for signing and receiving material. Undertaking should be printed and

executed on Rs.100 stamp paper.

7. Before issuing any material to any sub-contractor signature of authorized person should

be taken on Gate Pass and material issue register without signature no material can be

issued from phone calls and massages etc.

8. Separate stock registers are maintainedat site as under:

9. Cement

10. Sand

11. Metal

12. Paint

13. Welding Rods

14. Murom

15. TMT bar & all consumable items.

16. Quality Control Register.

All above as per departmental norms.

Key Qualifications

Education:

• Diploma or Bachelor s degree in any faculty, Supply Chain Management, Logistics, or a related field/ MBA.

Experience:

• 3 5 years of experience in store or warehouse operations, preferably in an engineering or manufacturing setup, Knowledge of computer fundamentals / Software handling.
• Familiarity with inventory management systems and ERP software.

Skills:

• Strong organizational and multitasking abilities.
• Proficiency in inventory management tools and Microsoft Office applications.
• Basic knowledge of supply chain and logistics processes.
• Good communication and interpersonal skills.
• Attention to detail and ability to work under deadlines.

Key Performance Indicators (KPIs)

• Accuracy in maintaining stock records and inventory levels.
• Timely raise of material indents considering its lead time for delivery.