Store Incharge

Role & responsibilities

Job Purpose:
Responsible for end-to-end management of the motor spare parts store including procurement, inventory control, and timely distribution/supply of spare parts to vehicles, field units, or dependent departments ensuring optimal stock availability while minimizing holding costs and downtime.

Key Responsibilities:

Procurement

• Identify and requisition spare parts (engine, transmission, electrical, tyres, filters, lubricants, etc.) based on consumption trends and minimum stock levels
• Source vendors/suppliers, obtain quotations, and negotiate pricing, credit terms, and delivery schedules
• Raise Purchase Orders (POs) and follow up for timely delivery
• Verify quality and quantity of received parts against PO and invoice before GRN (Goods Receipt Note) entry
• Maintain vendor database and evaluate supplier performance periodically

Inventory & Stock Management

• Maintain accurate stock records for all spare parts
• Conduct periodic physical stock verification and reconcile discrepancies
• Set and monitor reorder levels, safety stock, and lead times to avoid stock-outs or overstocking

Documentation & Reporting

• Ensure vehicles/equipment comply with statutory requirements (fitness certificates, pollution control, insurance, permits)
• Maintain maintenance registers, service checklists, and downtime/breakdown reports

Cost & Vendor Control

• Monitor spare parts cost trends and suggest cost-saving alternatives (e.g., bulk purchase, alternate vendors)
• Prevent pilferage, wastage, and obsolete stock accumulation
• Coordinate with accounts for vendor payments and reconciliation

Qualifications & Experience:

• Any Graduate /Diploma.
• 15–20 years of experience in spare parts/stores management within the motor vehicle, field vehicle & equipment, or automotive industry

Skills Required:

• Strong knowledge of motor vehicle, field vehicle & equipment, and automotive spare parts and vendors
• Inventory management and stock reconciliation skills
• Negotiation and vendor management
• Basic computer skills for maintenance records/MIS
• Attention to detail and organizational skills
• Good communication skills (Telugu/English/Hindi)