Store Incharge

1. Job Purpose

To efficiently manage all site store operations, including receipt, inspection, storage, preservation, issue, stock control, documentation, and reconciliation of construction materials, tools, consumables, and equipment, ensuring timely availability of materials at the project site without excess or shortage.

2. Key Responsibilities

A. Material Receiving

• Receive materials at site as per Purchase Order (PO), Delivery Challan (DC), and approved specifications.
• Verify quantity, description, size, make, and condition of materials.
• Coordinate with QA/QC and concerned engineers for material inspection and approval.
• Prepare and maintain Material Receipt Note (MRN/GRN) and related documents.
• Report shortages, damages, or incorrect materials immediately to the Project Manager / Purchase Department.

B. Material Storage & Preservation

• Maintain proper storage arrangements for cement, steel, pipes, fittings, electrical items, tools, PPE, chemicals, and other construction materials.
• Ensure proper stacking, identification, tagging, and segregation of materials.
• Follow FIFO/FEFO wherever applicable.
• Ensure proper protection of materials from rain, moisture, damage, theft, and deterioration.
• Maintain separate areas for approved, rejected, surplus, and damaged materials.

C. Material Issue

• Issue materials only against authorized Material Requisition / Store Issue Slip.
• Maintain proper records of material issued to departments, subcontractors, and work locations.
• Ensure material issues are within approved quantities and project requirements.
• Track returnable materials, tools, equipment, and unused materials returned from sites.

D. Stock Control

• Maintain accurate daily stock records for all materials.
• Monitor minimum, maximum, and reorder levels.
• Conduct regular physical stock verification.
• Reconcile physical stock with ERP/Excel/Google Sheets records.
• Identify slow-moving, non-moving, excess, and obsolete materials.
• Immediately report stock discrepancies to management.

E. Documentation & Records

Maintain updated records of:

• Purchase Orders
• Delivery Challans
• Material Receipt Notes (MRN/GRN)
• Material Requisition Slips
• Store Issue Slips
• Material Return Notes
• Stock Registers
• Tool & Equipment Registers
• Material Transfer Notes
• Gate Entry Records
• Scrap/Rejected Material Records
• Daily/Weekly/Monthly Stock Reports

F. Coordination

• Coordinate with Purchase, Accounts, QA/QC, Planning, Project Engineers, Subcontractors, and Vendors.
• Inform the Purchase Department about material shortages and upcoming requirements.
• Coordinate material availability with site execution teams.
• Support monthly material reconciliation and project audits.

G. Inventory & Cost Control

• Prevent unauthorized material issues and wastage.

• Monitor material consumption against project requirements.

• Assist engineers in material reconciliation for major items such as:

• Cement

• Steel

• Pipes

• Aggregates

• Sand

• Bitumen

• Construction chemicals

• Electrical materials

• Plumbing materials

• PPE and consumables

• Maintain records required for project cost monitoring.

H. Safety & Security

• Ensure safe stacking and handling of materials.
• Follow site safety procedures while loading/unloading materials.
• Ensure proper storage of hazardous/chemical materials as per safety requirements.
• Coordinate with Security for proper gate entry and exit of materials.
• Prevent unauthorized removal of company materials.