Store Keeper

• Manage and maintain accurate inventory records for all food, beverage, kitchen consumables, cleaning materials, and operational supplies.
• Monitor daily stock movements by accurately recording all goods received, issued, transferred, and consumed through the inventory management system.
• Establish, maintain, and regularly review minimum and maximum par stock levels to ensure uninterrupted kitchen operations.
• Prepare daily, weekly, and monthly purchasing lists based on stock consumption, production forecasts, menu requirements, and approved par levels.
• Coordinate with the kitchen Manager to ensure all purchasing requests are accurate, timely, and aligned with operational requirements.
• Ensure all purchased items comply with the villa's approved product specifications, quality standards, and preferred brands.
• Maintain a comprehensive database of approved suppliers, brands, and product specifications for all kitchen ingredients and operational supplies.
• Demonstrate strong knowledge of premium food ingredients, specialty products, and suitable brands required to support the villa's culinary standards.
• Verify all deliveries against approved purchase orders, ensuring correct quantities, quality, specifications, and expiry dates before acceptance.
• Report any shortages, damaged goods, quality concerns, or supplier discrepancies immediately.
• Process supplier invoices by verifying quantities and pricing, uploading invoices into the inventory or ERP system, and maintaining complete purchasing documentation.
• Ensure all stock items are correctly labelled, dated, stored, and rotated using the First In, First Out (FIFO) method.
• Monitor product shelf life and proactively manage slow-moving, fast-moving, and expiring items to minimize waste.
• Maintain appropriate storage conditions for dry goods, refrigerated products, frozen items, dairy products, beverages, and specialty ingredients.
• Conduct scheduled daily, weekly, monthly, and year-end inventory counts and reconcile physical stock with system records.
• Investigate and report inventory discrepancies, stock variances, wastage, damages, and losses, recommending corrective actions where necessary.
• Assist the Head Chef in monitoring food costs by maintaining accurate inventory records and supporting cost-control initiatives.
• Maintain organized, clean, secure, and hygienic storage areas in compliance with food safety, hygiene, and villa standards.
• Ensure all storage areas are protected against unauthorized access, theft, damage, and product contamination.
• Prepare regular inventory, consumption, purchasing, and stock variance reports for kitchen manager.
• Maintain complete documentation of all stock transactions, supplier records, delivery notes, invoices, and inventory reports.
• Support the implementation and continuous improvement of inventory control procedures, stock management systems, and procurement processes.
• Work closely with the Head Chef, Finance Department, Purchasing Team, and suppliers to ensure efficient procurement and inventory operations.
• Perform any other duties assigned by the kitchen manager to support the efficient operation of the central kitchen.

Desired Candidate Profile

Responsible for the effective management, control, and organization of all food, beverage, kitchen, and operational inventory within the private villa's central kitchen. The role ensures the availability of approved ingredients and supplies through accurate inventory management, procurement coordination, proper documentation, invoice processing, and stock control while maintaining the villa's quality standards, minimizing waste, and supporting uninterrupted kitchen operations.