Store Keeper / Sr Storekeeper

Department: Stores / Materials Management
Position: Storekeeper
Reports To: Finance Manager / Operation Manager
Location: Hotel

1. Job Purpose

To efficiently manage the receipt, storage, inventory, and issue of all hotel supplies and materials while maintaining accurate stock records and ensuring proper storage conditions.

2. Key Responsibilities

Receiving & Inspection

• Receive all incoming materials, supplies, food items, beverages, housekeeping items, engineering materials, and other hotel supplies.
• Verify quantities and specifications against purchase orders, delivery notes, and invoices.
• Check the quality, condition, expiry dates, and packaging of received items.
• Report any shortage, damage, or quality issues to the concerned department immediately.

Storage & Organization

• Store all materials in the appropriate designated areas.
• Maintain proper cleanliness, hygiene, and organization of the store.
• Follow FIFO (First In, First Out) and FEFO (First Expiry, First Out) procedures where applicable.
• Ensure proper segregation and storage of food, chemicals, cleaning materials, and other items.
• Ensure that all items are properly labelled and arranged for easy identification.

Inventory Control

• Maintain accurate stock registers and inventory records.
• Monitor stock levels and inform the concerned manager when items reach the minimum stock level.
• Conduct regular physical stock verification and reconcile the physical stock with system records.
• Identify slow-moving, damaged, expired, or excess stock and report the same to management.
• Minimize wastage, pilferage, and stock discrepancies.

Issuing of Materials

• Issue materials only against authorized requisitions or store issue requests.
• Ensure that the correct quantity and item are issued to the respective department.
• Record all issues accurately in the stock register or inventory system.
• Obtain the required signature or authorization for all material issues.

Documentation & Records

• Maintain GRN (Goods Received Note), issue records, stock registers, requisitions, and other store-related documents.
• Ensure all store transactions are entered correctly and on time in the inventory/software system.
• Assist with monthly stock-taking and prepare stock reports as required.
• Maintain proper records for audit purposes.

Coordination

• Coordinate with the Purchase, Kitchen, Food & Beverage, Housekeeping, Engineering, Front Office, Accounts, and other departments regarding material requirements.
• Coordinate with Accounts regarding invoices, delivery documents, and discrepancies.

3. Hygiene & Safety

• Maintain high standards of cleanliness and hygiene in all storage areas.
• Follow hotel safety procedures and fire-safety requirements.
• Ensure chemicals and hazardous materials are stored safely and separately.
• Maintain proper temperature and storage conditions for temperature-sensitive items.

4. Skills & Competencies

• Good knowledge of inventory and store management.
• Basic knowledge of hotel operations and hotel supplies.
• Good record-keeping and organizational skills.
• Basic computer knowledge and familiarity with inventory software.
• Good communication and coordination skills.
• Ability to identify stock discrepancies and maintain accurate records.
• Attention to detail and honesty in handling hotel materials.

5. Qualification & Experience

• Minimum qualification: Plus Two / Diploma or equivalent.
• Previous experience in hotel stores, inventory, or warehouse operations is preferred.
• Knowledge of hotel purchasing and inventory procedures will be an advantage.

6. Key Performance Areas (KPIs)

• Accuracy of stock records.
• Minimum stock discrepancies.
• Timely receiving and issuing of materials.
• Proper storage and organization of materials.
• Reduction of wastage and expired stock.
• Timely completion of stock verification.
• Compliance with hotel policies and safety procedures.

7. General Responsibilities

• Maintain confidentiality of hotel information.
• Follow all hotel rules, policies, and standard operating procedures.
• Maintain professional conduct and discipline at all times.

Pay: ₹17,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule
• Food provided
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person