Storekeeper

Job Purpose:
To manage and control all materials, tools, equipment, and stock in the company store. Ensure proper receiving, checking, storing, issuing, recording, and monitoring of materials while maintaining accurate stock records and preventing loss or damage.

Main Duties & Responsibilities

• Receiving Materials
• Receive materials, tools, and equipment from suppliers.
• Check quantities, specifications, sizes, colors, and conditions against the LPO, delivery note, and approved documents.
• Report any shortage, damage, or incorrect material immediately.
• Ensure materials are properly documented before entering the store.
• Storage & Organization
• Arrange materials properly according to type, size, project, and usage.
• Ensure all materials are clearly labeled and easy to locate.
• Maintain a clean, safe, and organized store.
• Follow proper storage requirements for wood, hardware, paints, adhesives, fabrics, and other materials.
• Material Issuing
• Issue materials only against an approved Material Request / Store Issue Request.
• Record all materials issued to projects, factory sections, or employees.
• Obtain the required signatures/acknowledgment for issued materials.
• Monitor materials issued to each project or department.
• Stock Control
• Maintain accurate stock records for all materials.
• Monitor minimum and maximum stock levels.
• Inform Procurement when materials are approaching minimum stock level.
• Identify slow-moving, excess, damaged, or obsolete materials.
• Conduct regular physical stock counts and report discrepancies.
• Documentation & System
• Maintain proper records of receiving, issuing, returns, transfers, and stock adjustments.
• Update the company's stock/Odoo system accurately and on time, where applicable.
• Ensure all store documents are properly filed and available for audit.
• Coordinate with Accounts and Procurement regarding discrepancies in quantities or documents.
• Project & Factory Support
• Prepare materials required for production and project sites.
• Coordinate with Production, Procurement, Project Engineers, Foremen, and Site Teams.
• Arrange material transfers between the factory, warehouse, and project sites.
• Track materials returned from sites and ensure unused materials are properly recorded.
• Tools & Equipment
• Maintain records of company tools and equipment.
• Issue tools against proper acknowledgment.
• Monitor returned tools and report missing or damaged items.
• Ensure tools are maintained and stored properly.
• Safety & Security
• Ensure materials are stored safely and securely.
• Follow company safety procedures and fire-safety requirements.
• Control access to the store and prevent unauthorized removal of materials.
• Report any loss, damage, or safety issue immediately.

Work Location: In person