Storekeeper

1. Job Purpose

To manage the receipt, storage, issuance, tracking, and control of materials, tools, equipment, consumables, and inventory required for exhibition stands, event production, fit-out projects, printing, branding, signage, and installation activities. The Storekeeper is responsible for maintaining accurate inventory records, ensuring proper material availability, minimizing wastage, and supporting timely project execution.

2. Key Responsibilities

A. Store & Inventory Management

• Receive, inspect, verify, and record all incoming materials, tools, equipment, and consumables against approved purchase orders, delivery notes, and invoices.
• Maintain proper storage, identification, labeling, and organization of materials in the warehouse and designated storage areas.
• Monitor stock levels and ensure the timely availability of materials required for ongoing and upcoming projects.
• Maintain accurate stock records in the company ERP system and ensure all material movements are properly documented.
• Conduct regular physical stock counts and reconcile discrepancies between physical stock and ERP records.
• Implement proper inventory control procedures to prevent loss, damage, theft, and unnecessary stock accumulation.

B. Exhibition & Fit-Out Materials

• Manage inventory of plywood, MDF, timber, laminates, gypsum boards, aluminum profiles, metal sections, acrylic sheets, glass, hardware, paints, adhesives, and other fit-out materials.
• Maintain records of reusable exhibition stand materials, modular components, furniture, fixtures, lighting accessories, and dismantled project materials.
• Coordinate the collection, inspection, storage, and reuse of materials returned from completed exhibitions, events, and fit-out projects.
• Issue materials according to approved material requests, project requirements, and authorized instructions.

C. Printing, Branding & Signage Materials

• Control stocks of vinyl, stickers, flex, banners, backlit media, wallpapers, printing substrates, acrylic sheets, laminating films, inks, and other printing consumables.
• Maintain proper storage conditions for materials sensitive to temperature, moisture, dust, or expiry.
• Monitor material consumption and coordinate with the production team to avoid shortages and production delays.
• Track material usage, offcuts, reusable remnants, damaged stock, and production wastage wherever applicable.

D. Material Issuance & Project Coordination

• Issue materials, tools, and equipment only against approved material requisitions or authorized instructions.
• Record all material issues, returns, transfers, and project-wise consumption in the ERP system.
• Coordinate with Project Managers, Operations, Production, Procurement, and Site Supervisors to ensure timely material allocation.
• Prepare materials and tools for dispatch to project sites and verify quantities before delivery.
• Maintain records of materials returned from sites and report shortages, damages, or unexplained discrepancies.
• Support urgent project requirements while ensuring compliance with established stock-control procedures.

E. Procurement & Stock Replenishment

• Monitor minimum and maximum stock levels and identify slow-moving, obsolete, damaged, and fast-moving items.
• Prepare material replenishment requests and submit them to the concerned department for approval.
• Coordinate with the Procurement Department regarding pending deliveries, shortages, rejected materials, and replacement items.
• Assist in comparing delivered quantities with purchase orders and reporting discrepancies to Procurement and Accounts.
• Ensure that purchases, material receipts, and stock adjustments are processed only through authorized procedures.

F. Tools, Equipment & Asset Control

• Maintain an updated register of tools, machinery accessories, power tools, ladders, installation equipment, and other company-owned items.
• Record the issuance and return of tools and equipment by employees, drivers, and project teams.
• Track equipment sent to project sites, vendors, or for maintenance and ensure proper return and accountability.
• Immediately report missing, damaged, or unserviceable tools and equipment to the reporting manager.

G. Documentation & Reporting

• Maintain accurate records of goods received notes, material issue notes, material return notes, delivery notes, stock transfers, and physical inventory.
• Prepare daily or weekly stock movement reports and periodic inventory summaries as required.
• Maintain project-wise material consumption and stock allocation records.
• Ensure supporting documents are properly filed and available for internal audits and management reviews.
• Report stock discrepancies, unauthorized material movements, excessive wastage, and potential shortages promptly.

H. Safety, Housekeeping & Compliance

• Maintain a clean, organized, and safe warehouse and storage area.
• Ensure materials are stacked securely and stored according to their handling and safety requirements.
• Follow company HSE procedures, fire safety requirements, and safe manual-handling practices.
• Ensure hazardous, flammable, and chemical materials, including paints, solvents, and adhesives, are stored appropriately.
• Support company quality management procedures, internal audits, and inventory-control requirements.

3. Qualifications & Experience

• High school certificate or diploma; a diploma in Logistics, Supply Chain Management, or a related field is an advantage.
• Minimum 2**–5 years of relevant experience** as a Storekeeper in exhibition, events, fit-out, construction, printing, signage, or manufacturing operations.
• Experience handling a variety of construction, fabrication, printing, branding, and installation materials.
• Experience using ERP systems for inventory management; knowledge of Microsoft Excel is essential.
• Familiarity with inventory reconciliation, stocktaking, material requisitions, and goods receipt documentation.
• UAE experience in a similar industry is preferred.

4. Technical Skills

• Inventory management and stock reconciliation.
• ERP-based goods receipt, material issuance, and stock transfer transactions.
• Material identification and knowledge of exhibition, fit-out, printing, and signage consumables.
• Microsoft Excel and inventory reporting.
• Warehouse organization, material handling, and stock optimization.
• Documentation control and project-wise material tracking.

5. Core Competencies

• High integrity and accountability in handling company materials and assets.
• Strong attention to detail and numerical accuracy.
• Good organizational and time-management skills.
• Ability to prioritize urgent project requirements.
• Effective coordination and communication with internal departments.
• Proactive identification of shortages, wastage, and inventory discrepancies.
• Ability to work under pressure and meet project deadlines.

6. Key Performance Indicators (KPIs)

The Storekeeper's performance will be evaluated based on the following:

• Inventory Accuracy: Maintenance of accurate physical stock and ERP records.
• Material Availability: Timely availability of required materials for projects and production.
• Documentation Compliance: Accurate and timely processing of all stock transactions.
• Stock Reconciliation: Completion of scheduled stock counts and timely resolution of discrepancies.
• Material Loss & Wastage: Minimization of material losses, damage, and avoidable wastage.
• Material Issuance: Timely and accurate issuance of materials against authorized requisitions.
• Tools & Equipment Accountability: Proper tracking and recovery of tools and equipment issued to employees and project sites.
• Warehouse Housekeeping: Maintenance of an organized, safe, and accessible storage facility.
• Reporting & Coordination: Timely submission of stock reports and effective coordination with Procurement, Operations, Production, and Project teams.
• Audit Compliance: Compliance with company inventory procedures and internal audit requirements.

7. General Responsibilities

• Perform other store-related duties assigned by the reporting manager in line with business requirements.
• Adhere to company policies, procedures, and internal control requirements.
• Maintain confidentiality of company records, stock information, and procurement-related documents.
• Ensure that no material is issued, transferred, scrapped, or written off without the required authorization.

Note: This job description outlines the principal responsibilities of the position and may be revised based on operational requirements and organizational changes.

Pay: AED2,000.00 - AED3,500.00 per month

Experience:

• Store Keeper: 2 years (Required)

Location:

• Abu Dhabi (Required)

Work Location: In person