Stores Administration Operative

Stores Administration / Operative

Location: Stanley House, Anthony's Way, Medway City Estate, Rochester, ME2 4NF
Reporting to: Stores Manager

Hours: Monday - Friday / 07:30am - 17:30pm - 10hour shift / Half hour unpaid lunch

Salary: £13.45ph / £33,221.50

About the Role

We are looking for a reliable, organised and hands-on Stores Administration / Operative to join our Stores team.

This is a varied role combining administration, stock control, equipment management and general stores/warehouse duties. You will work closely with the Stores Manager, Stores Assistant, Procurement Manager, office staff, engineers, drivers and suppliers to ensure the smooth and efficient running of the Stores department.

The successful candidate will be organised, commercially aware and comfortable working within controlled procedures and health & safety requirements, while also being willing to get hands-on when required.

Key Responsibilities

Stores Administration & Stock Control

• Maintain and update the Stores Plant Register and relevant stores records.
• Create and manage Purchase Requisitions using the E-Req system.
• Approve Purchase Requisitions for equipment, PPE and consumables within agreed budget limits.
• Assist with receiving and booking deliveries and maintaining accurate purchase records.
• Carry out monthly stock checks alongside the Stores Assistant and Procurement Manager.
• Monitor PPE allocated to engineers across all depots.
• Assist with ordering and preparing PPE for new starters.
• Scan and maintain completed requisitions and general paperwork in the relevant electronic folders.
• Check and authorise invoices using the DB Authoriser system.
• Assist with monthly company credit card statements and receipt management.
• Maintain accurate records of equipment issued, returned and transferred between employees.

Vehicle & Equipment Management

• Manage the signing in and out of company vehicles, vans and auxiliary vehicles.
• Complete vehicle check sheets and video walk-arounds when vehicles are issued and returned.
• Issue equipment and consumables to engineers, ensuring all equipment is signed out correctly.
• Monitor the condition of returned equipment and ensure items are returned clean and in working order.
• Assist with equipment servicing and maintain accurate service records.
• Ensure equipment that is out of service or has failed inspection is correctly quarantined and dealt with in accordance with company procedures.
• Assist with kitting out new company vehicles with the required equipment.
• Assist with loading and unloading vehicles when required.
• Occasionally deliver equipment to various locations when required.

Hired Equipment

• Assist with hired equipment requests, including obtaining job details, site information and supplier quotations.
• Raise purchase order numbers with relevant suppliers.
• Arrange off-hire notifications when equipment is no longer required.
• Maintain the live hire report and ensure accurate information is circulated to relevant managers.

Health, Safety & Compliance

• Assist with maintaining up-to-date COSHH documentation for chemicals held within the Stores.
• Work consistently in accordance with company Health & Safety procedures and environmental regulations.
• Attend the Health & Safety Forum every two months.
• Ensure all equipment is handled, stored and issued in accordance with company procedures.
• Assist with maintaining a safe, clean and organised stores, warehouse and yard environment.

General Stores Support

• Communicate effectively with office staff, engineers and drivers to maximise productivity.
• Assist with general tidying and organisation of stores, warehouse and yard areas.
• Assist with restocking the Stores counter.
• Occasionally cover the weekly depot run.
• Assist with daily bin and litter-picking duties when required.
• Cover the daily cleaning of the training area when required.
• Assist with loading/unloading and other general operational duties.
• Provide cover for the Stores Assistant and Procurement Manager during periods of holiday or absence.

On-Call Requirement

The successful candidate will participate in a Stores on-call rota, approximately once every three weeks, alongside other members of the Stores team.

This involves being available outside normal working hours to attend site and supply or load equipment required by the out-of-hours team. The role also includes a requirement to work approximately three hours on Saturdays as part of the rota.

About You

We are looking for someone who is:

• Reliable, responsible and organised.
• Able to work independently with minimum supervision.
• Comfortable working to controlled procedures, environmental regulations and Health & Safety requirements.
• Able to plan and prioritise workloads and meet deadlines.
• A forward planner with good attention to detail.
• Numerate and commercially aware.
• Confident communicating with colleagues, drivers, suppliers and other departments.
• Comfortable using Microsoft Office and basic computer systems.
• Receptive to training and new ways of working.
• Flexible and willing to work beyond normal working hours when required.
• Hands-on and willing to take on new challenges.
• Committed to maintaining consistently high standards of quality and safety.

Essential Requirements

• Full UK Driving Licence.
• Previous experience in a similar stores, warehouse, administration or operational environment is desirable.
• Good communication and telephone manner.
• Basic knowledge of Microsoft Office.
• Ability to work flexibly and participate in the on-call rota.

A valid Forklift Truck Licence would be advantageous but is not essential.

What We Are Looking For

This is an excellent opportunity for someone who enjoys a varied role, combining administration with practical, hands-on Stores and warehouse responsibilities.

If you are organised, dependable, proactive and enjoy working as part of a busy team, we would like to hear from you.

Pay: £33,221.50 per year

Benefits:

• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking
• Referral programme

Application question(s):

• Good communication and telephone manner?

Experience:

• Microsoft Office: 2 years (preferred)

Licence/Certification:

• Driving Licence (preferred)

Location:

• Rochester ME2 4NF (preferred)

Work Location: In person