Stores Assistant

• Manage the Central store materials supply process
• Follow procurement protocols based on anticipated consumption patterns using minimum stock levels and lead time analysis
• Maintain a transparent inventory management system with accountability at each level
• Conduct periodic audits of the inventory process
• Ensure cost efficient purchasing and optimal stock holding
• Coordinate with Central store for OT product requirements
• Follow-up with nursing and doctors for replacements or urgent requirements
• Prepare daily MIS to Finance and Material manager on OT cased product consumption
• Perform monthly stock take of A class product for the central store
• Perform quarterly stock takes of all products in the central store
• Ensure no stock out for critical products
• Identify non-moving items and report back to materials manager
• Ensure optimal inventory levels (target 45 days inventory)
• Prevent inventory losses due to expiry or theft
• Monitor consumption patterns and alert end-users about deviations
• Track cash purchases
• Ensure compliance to relevant OSHMS policies and report any OSHMS related activities
• Participate in business continuity programme and be aware of departmental disaster recovery plans
• Ensure information governance standards during incidents
• Support Departmental Business Continuity Facilitators in completing Business Impact Analyses and Business Continuity Plans
• Adhere to information systems policies and procedures required by the Health Care Organization
• Follow security and privacy policies and procedures for use of networks, protect electronic health information and report breaches
• Maintain data integrity and validity within information systems
• Apply departmental and organizational data and information system security policies
• Use basic word processing, spreadsheet and presentation applications as applicable
• Demonstrate proficiency in Windows operating environment and basic email/netiquette

Desired Candidate Profile

• Good communication skills
• Analytical skills
• Interpersonal skills
• Organizing skills
• Good computer skills in MS-Excel, Word & PowerPoint
• Demonstrates sound decision-making and leadership abilities
• Graduation preferred