Stores Executive

About Air India SATS Airport Services Private Limited :

AISATS, a leading gateway services provider in India, is a 50-50 joint venture between Air India Limited (a part of the TATA Group) and SATS Ltd., one of the world’s largest providers of air cargo handling services and Asia’s leading airline caterer. ‘AISATS’ is defined by its people – they are our greatest strength. Their commitment to seamless delivery and customer delight is what enables us to fulfil our brand promise of service excellence. This has been the hallmark of our business for more than a decade. With deep domain knowledge of the aviation ecosystem, we offer end-to-end ground handling services such as passenger and baggage handling, ramp handling, aircraft interior cleaning, load control and flight operations, and cargo handling services for general, perishable, transshipment, express courier and special cargo.

Job Title : Stores Officer / Stores Executive

Location : Gurgaon

Department : Stores & Logistics

Role Overview :

The Stores Officer / Stores Executive is responsible for the receipt, inspection, storage, preservation, inventory control, issuance, and dispatch of aircraft parts, tools, consumables, and materials in compliance with DGCA CAR-145 requirements, manufacturer instructions, and company procedures. The role ensures that only approved and serviceable materials are accepted into stock and issued for aircraft maintenance activities.

The position plays a critical role in maintaining airworthiness by ensuring proper traceability, shelf-life control, and storage conditions of aircraft components and materials.

Key Responsibilities :

1. Material Receipt & Inspection

• Receive aircraft components, rotables, expendables, consumables, tooling, and equipment.
• Verify received materials against purchase orders, delivery notes, and certification documents.
• Ensure parts are accompanied by appropriate airworthiness documentation (Authorized Release Certificate, OEM Certificates, etc.).
• Coordinate incoming inspection and quarantine processes as per approved procedures.
• Reject and segregate non-conforming, damaged, or undocumented materials.

1. Inventory Management

• Maintain accurate inventory records within the ERP/MRO software.
• Monitor stock levels and initiate replenishment requests.
• Conduct routine stock checks and cycle counts.
• Participate in periodic inventory audits and annual stock verification.
• Investigate inventory discrepancies and recommend corrective actions.

1. Storage & Preservation

• Ensure materials are stored in accordance with manufacturer requirements and CAR-145 standards.
• Monitor environmental conditions, including temperature and humidity where applicable.
• Ensure proper segregation of:
• Serviceable items
• Unserviceable items
• Quarantined materials
• Scrap components
• Hazardous materials
• Maintain effective preservation and packaging controls.

1. Shelf-Life & Traceability Control

• Monitor shelf-life-controlled materials and consumables.
• Ensure expiry dates are tracked and controlled.
• Maintain full traceability of aircraft parts and materials.
• Support batch and serial number control requirements.
• Ensure inventory records accurately reflect part status and movement history.

1. Material Issuance

• Issue aircraft parts, tools, and consumables against approved requisitions.
• Verify material status prior to issue.
• Ensure documentation accompanies all material transactions.
• Support maintenance teams by ensuring timely availability of materials.

1. Tools & Equipment Control

• Maintain records for tools, specialist equipment, and calibrated equipment.
• Coordinate calibration status monitoring with relevant departments.
• Assist in tool inventory management and accountability.

1. Regulatory Compliance

• Ensure compliance with:
• DGCA CAR-145 requirements
• Company Stores Procedures
• MOE requirements
• Airworthiness documentation requirements
• Hazardous material handling procedures
• Support DGCA audits, customer audits, and internal quality audits.

1. Documentation & Reporting

• Maintain stores records and inventory transactions.
• Prepare inventory and stock status reports.
• Monitor stock movements and consumption trends.
• Support management reviews with inventory performance data.

1. Logistics Support

• Coordinate shipment and receipt of aircraft parts and components.
• Arrange packing and dispatch in accordance with aviation requirements.
• Liaise with suppliers, freight forwarders, customs authorities, and logistics partners.
• Ensure transportation records and documentation are properly maintained.

Qualifications:

Essential

• Bachelor's Degree or Diploma in:
• AME
• Aviation Management
• Mechanical Engineering
• Aeronautical Engineering
• Supply Chain Management
• Logistics Management

Preferred

• Aviation Stores Management Experience.
• Dangerous Goods Awareness Training.
• Materials Management Experience.

Knowledge Requirements

Strong understanding of:

• DGCA CAR-145 Stores Requirements
• Aircraft Material Management
• Inventory Control Systems
• Airworthiness Documentation
• Shelf-Life Management
• Component Traceability
• Tool Control Procedures
• Aviation Logistics
• Hazardous Material Handling
• Warehouse Management Systems

Experience :

• 2-4 years of experience in stores, logistics, inventory control, or aviation materials management.

Preferred

• Experience in a DGCA CAR-145 approved MRO or airline maintenance organization.
• Experience with ERP/MRO inventory systems.
• Knowledge of aviation documentation and airworthiness requirements.

Personal & Behavioural Characteristics:

Technical Competencies

• Aviation Stores Management
• Inventory Control
• Material Traceability
• Shelf-Life Monitoring
• Airworthiness Documentation Review
• ERP/MRO Systems
• Logistics Coordination
• Stock Reconciliation

Behavioural Competencies

• Attention to Detail
• Integrity and Accountability
• Planning & Organization
• Teamwork
• Communication Skills
• Problem Solving
• Customer Focus
• Time Management

Preferred Candidate Profile

• Experience in aviation stores, aircraft materials, or MRO logistics.
• Knowledge of aircraft parts, tooling, consumables, and certification documentation.
• Familiarity with CAR-145 storage and traceability requirements.
• Proficiency in SAP, AMOS, Ramco, TRAX, Quantum, or similar aviation ERP systems.
• Strong organizational and inventory management skills.