Strata Accounts and Levy Support

Key Responsibilities

Accounts and Invoice Processing

• Process and review supplier invoices, credit notes and approved adjustments.
• Check invoice allocation, expense coding, GST treatment and supporting documentation.
• Identify duplicate invoices, unusual charges and missing approvals.
• Match invoices to quotations, work orders and approvals.
• Reconcile supplier statements and investigate discrepancies.

Banking and Reconciliation

• Complete routine bank and transaction reconciliations.
• Investigate unmatched receipts, payments, and unidentified deposits.
• Allocate owner payments to correct lot and account.
• Reconcile clearing and suspense accounts and report outstanding items.

Levies and Arrears

• Prepare and issue levy notices based on approved budgets and AGM resolutions.
• Check levy schedules, instalments and due dates before issue.
• Process authorized levy adjustments and credits.
• Prepare owner statements and account histories.
• Produce arrears reports, issue approved reminders and maintain follow-up records.
• Prepare overdue accounts for escalation to management or debt-recovery providers.

Financial Reporting and Budgets

• Prepare draft financial statements and income and expenditure reports.
• Review transactions for coding and allocations errors.
• Assist with general ledger reviews and supporting balance sheets schedules.
• Investigate unusual balances and financial variances.
• Assist with annual budgets, levy, calculations and AGM financial packs.

Audit and Yea-End Support

• Review outstanding invoices and reconciliation items before year-end.
• Prepare year-end reports and supporting schedules.
• Assist with accrual and prepayment schedules.
• Compile documentation for auditors and external accountants.
• Maintain audit and year-end query registers.
• Collate supporting information for BAS and taxation reporting.
• Prepare draft Owners Corporation Certificates for authorized review.

Qualification and Requirements

• At least 5 years of relevant accounting experience.
• Australian strata or Owners Corporation accounting experience is strongly preferred.
• Strong knowledge of accounts payable, reconciliations, levies and arrears.
• Experience preparing financial reports and annual budgets.
• Advanced Microsoft Excel skills and excellent written and spoken English.
• Strong analytical ability, accuracy, confidentiality and professional judgment.
• Able to manage deadlines and work independently with minimal supervision.

Software Requirements

• PropertyIQ

Authority and Escalation
The employee may prepare, process and investigate routine financial matters. Final supplier payments, bank-detail
changes, significant accounting journals, annual budgets, financial statements, debt write-offs, legal debt recovery,
taxation advice, major levy adjustments and final Owners Corporation Certificates must be approved by authorised
internal management.