Strategic Executive Assistant, Remote

Role: Strategic Executive Assistant, Remote

Experience: 3+ years

Salary: Upto 8-9.6 LPA

Reports To: Chief Executive Officer (CEO)

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About the role:

As the Strategic Executive Assistant (SEA) , you will serve as the CEO's right hand, functioning as a strategic partner to maximize leadership focus, effectiveness, and sustainability. This role moves far beyond traditional administrative management—it acts as a strategic extension of the CEO Office to manage priorities, institutionalize processes, streamline internal/external coordination, and help build systems that reduce founder-led dependency.

This high-trust role balances strategic alignment, organizational continuity, and personal caregiving boundaries for executive leadership.

Key responsibilities:

1. Strategic Priority & Focus Management

• Serve as a thought partner to translate strategic goals into clear operational milestones and decision frameworks.
• Proactively identify and resolve distractions, overload, or misalignments that dilute strategic focus.
• Prepare materials and briefs for high-stakes meetings, reviews, and leadership discussions.

2. Calendar, Commitment & Energy Management

• Manage the CEO's schedule strategically to align time allocation with core organizational priorities.
• Say no, defer, or renegotiate requests on behalf of the CEO with clarity, professionalism, and diplomacy.
• Safeguard recovery time, focus blocks, and caregiving boundaries within executive routines.

3. Front-Facing Coordination & Gatekeeping

• Act as the primary bridge between the CEO and internal teams, board members, donors, and external partners.
• Filter communication, synthesize incoming information, and ensure only high-priority matters require CEO escalation.
• Track action items and decisions across teams to remove operational bottlenecks.

4. Systems Design & Institutionalization

• Strengthen documentation, SOPs, and delegation workflows to reduce dependency on the founder/CEO.
• Identify recurring decision areas and build playbooks and leadership routines that run independently.

5. Board Governance & Fundraising Support

• Coordinate board meetings, agendas, decision briefs, and action item tracking.
• Collaborate with fundraising teams to track donor pipelines, reporting cycles, grant commitments, and proposal materials.

6. Project Management & Personal Effectiveness

• Anchor cross-functional strategic projects led by the CEO Office from planning through execution.
• Manage travel, logistics, and scheduling needs that directly impact leadership effectiveness while maintaining strict confidentiality and discretion.

Required Qualifications & Experience:

• Experience: 3+ years of experience working closely with a Founder, Executive Director, or Senior Leadership team on strategic and operational systems.
• Values Alignment: Strong lens toward social justice, equity, inclusion, and anti-caste/feminist frameworks.
• Technical Fluency: Expert proficiency in Google Workspace, Slack, and modern project management software.
• Execution & Detail: Exceptional follow-through, organizational skills, and high attention to detail.
• Communication: Ability to communicate directly, empathetically, and persuasively with internal and external stakeholders.
• Problem-Solving: Calm under pressure; skilled at creating order out of complexity and anticipating risks early.

Work Details & Commitment:

• Hours: 40 hours per week (Full-time engagement).
• Trial Period: First 2 months serve as a job-trial period to evaluate priority management and working alignment.
• Location Flexibility: Fully remote across India, with required travel alongside the CEO Office when needed.

More details: https://groundzero.community/jobs