Strategic Operations & Project Coordinator

Position: Strategic Operations & Project Coordinator

Location: Fully Remote - Must reside in EST

Position Type: 6-month contract with potential for extensions

Schedule: Approximately 35 hours/week (Flexible)

Start: ASAP

Position Overview:

We are seeking a highly organized, proactive Strategic Operations & Project Coordinator to support the Data Science & Digital Health team within the Immunology Research & Development division of a leading global pharmaceutical organization.

This position will play an important role in supporting daily team operations, coordinating multiple projects, tracking budgets and deliverables, and ensuring strategic initiatives remain organized and on schedule.

The ideal candidate will have a strong foundation in project coordination, budget management, and business operations , along with excellent communication skills and the ability to work independently in a fast-paced, cross-functional environment.

Key Responsibilities:

Project Coordination & Team Operations

• Coordinate recurring team meetings, prepare agendas, document meeting minutes, and track action items.
• Support multiple projects by monitoring timelines, milestones, deliverables, and overall progress.
• Collaborate with cross-functional stakeholders to ensure effective communication and timely project execution.
• Maintain project trackers, documentation, and organizational systems to support team efficiency.
• Follow up on outstanding tasks and help ensure deadlines are consistently met.

Budget, Contract & Procurement Support

• Assist with budget tracking, expense monitoring, and financial reporting.
• Track contractor agreements, payment milestones, and invoice processing.
• Coordinate with Procurement and internal stakeholders to support contract execution.
• Maintain accurate financial and administrative records related to ongoing initiatives.

Strategic & Administrative Support

• Provide operational and administrative support to team leadership.
• Assist with strategic planning, initiative prioritization, and organizational improvements.
• Identify opportunities to streamline processes and improve team efficiency.
• Independently manage competing priorities while ensuring accuracy and timely follow-through.

Required Qualifications:

• Approximately 2+ years of professional experience in project coordination, project management, business operations, or a related field.
• Demonstrated experience with project management and budget tracking or financial coordination .
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Experience collaborating with cross-functional teams and communicating with various stakeholders.
• Excellent written and verbal communication skills, with strong attention to detail.
• Self-motivated, proactive, and comfortable working independently in a remote environment.
• Proficiency with Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.

Preferred Qualifications:

• Experience in healthcare, pharmaceuticals, biotechnology, life sciences, management consulting, or a related industry.
• Familiarity with project management tools such as Smartsheet, Wrike, Asana, or Jira.
• Experience supporting contracts, procurement processes, vendor coordination, or invoice tracking.
• Exposure to strategic planning, business operations, or leadership support.
• Interest in digital health, healthcare innovation, artificial intelligence, machine learning, or research and development.

Additional Position Details:

This opportunity offers a fully remote, flexible working environment with approximately 35 hours per week. The successful candidate will support a collaborative, multidisciplinary team working on innovative initiatives within pharmaceutical research and digital health.

While familiarity with healthcare or technical environments is beneficial, a scientific or technical background is not required . The primary focus of this position is project coordination, operational organization, budget support, and effective stakeholder communication.