Strategic Programs and Policy Division (SPPD) Coordinator

About the role

To serve as the primary operational engine, administrative custodian, and strategic support partner for the Corporate Strategic Programs and Policy Division (CSPPD). Responsible for ensuring seamless execution of day-to-day execution of division programs by managing logistics, maintaining administrative documentation, and supporting stakeholder engagement.

Key responsibilities

• Assist in the coordination and execution of division programs, pilots, and field activities, ensuring all resources are ready for demonstrations and meetings.
• Ensure all resources, equipment, and presentation materials are ready and organize all logistics for workshops, consultations, and stakeholder briefings.
• Track and update program deliverables, timelines, and activity schedules to ensure milestones are met.
• Assist in maintaining relationships and communication with Local Government Units (LGUs), National Government Agencies (NGAs), and institutional partners.
• Handle logistics for stakeholder briefing, including venue coordination, invites, and material distribution.
• Act as the custodian for all official program records, contracts, and agreements.
• Prepare meeting notes, policy briefs, engagement summaries, and accomplishment reports.
• Update and manage the division's partnership and engagement databases.
• Maintain and organize the division's digital and physical filing system to ensure easy access.
• Assist the Research and Impact Officer (RIO) in gathering implementation data from the field.

About you

• Bachelor's degree in public administration, Management, Development Studies, Political Science, or a related field
• At least 2-3 years of experience in program coordination, project operations, or government relations.
• Logistics management, records management, and office/project management tools.
• Knowledge of public sector processes, policy analysis, and stakeholder negotiation.
• Professional technical writing and executive presentation support.

About us

One Top Medical Systems Resources is an importer and distributor of medical, dental, hospital and laboratory equipment and supplies. Head Office: No. 7 Calderon St, Barangay Marilag, Project 4, Quezon City, PH 1109.