Student Assistant - Administrative Services

The Department of Industrial Relations (DIR) protects and improve working conditions in California for more than 18 million workers and helps employers follow labor laws.

Visit our website to learn more: https://www.dir.ca.gov/

The California Department of Industrial Relations (DIR) is seeking to hire a Student Assistant to provide administrative and customer service support to a team that assists the public with inquiries and requests related to Title 8 health and safety regulations, petitions, and variances. Responsibilities include greeting and assisting members of the public, responding to telephone calls and emails, performing data entry, maintaining accurate records, scanning and electronically filing documents, and supporting general office operations and other administrative tasks.

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation\_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business, Communications, Liberal Arts, or Computer Science.

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.27 - $33.52 per hour.

Minimum Qualifications

• Must provide proof of application to or enrollment in an appropriate college or university program.
• Graduate students must be enrolled in a graduate program at a recognized college or university. Students appointed during the summer must provide proof of eligibility for enrollment in the following academic term.
• Strong editing and proofreading skills, with a high level of attention to detail.
• Proficiency in Microsoft Office 365 and Adobe applications.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple assignments effectively.
• Ability to work collaboratively and contribute to a positive, team-oriented environment.
• Strong customer service and interpersonal skills, with a professional and courteous approach when assisting the public.
• Ability to greet visitors, answer telephone calls, and respond to emails in a professional front-office environment.
• Excellent written and verbal communication skills. Ability to perform accurate data entry, document information, and maintain well-organized records.

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Support daily business operations by providing general administrative and clerical assistance.
• Scan, organize, and upload variance files to the online filing system, ensuring documents are accurately maintained.
• Answer incoming telephone calls, take messages, and direct inquiries to the appropriate staff members.
• Provide front-desk support by greeting visitors, assisting members of the public, and accepting package deliveries as needed.
• Assist team members with creating and formatting documents using established templates.
• Review and proofread documents, webpages, court transcripts, and other written communications for accuracy, clarity, and consistency. Monitor office supply inventory, maintain adequate stock levels, and assist with ordering and procuring office supplies.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Apply by: November 27, 2026