Student HR Assistant

Job Classification

Student Employee- Human Resources Administrative Assistant

Department

Campus Dining and Shops- Human Resources

Status

Part Time
May incur lay-offs during University recess periods

Starting Rate

$17.00

Present Schedule

Note that stated hours and days may vary based on company needs. Set schedule every week.

Position Summary

The Campus Dining and Shops Student Assistant works within the HR office and is responsible for multitasking on a variety of HR related items including assisting with the hiring and onboarding process of student employees. The HR Student Assistant also performs a variety of tasks within HR including but not limited to filing, completing new hire paperwork, verification of documentation provided by new hires, conducting new hire orientations, sorting and distribution of mail, auditing files, purging files, and a variety of tasks using the computer. This position requires a high level of confidentiality in a fast-paced office environment.

Job Requirements

• Professional appearance, demeanor, and hygiene required.

• The ability to lift 30+ pounds, remain in a stationary position, or move about for the entire shift scheduled, as well as position oneself as the job requires.

• Regular attendance for scheduled shifts is required.

• Complete all new hire paperwork and required training videos virtually.

• This position requires a level of professionalism and it is expected all information seen, heard, observed will remain confidential.

• Student employees must be registered for classes at the University or show proof of registration from another institution.

• Applicants must be 18 years of age or older.

Job Assignments

• Ability to work quickly and efficiently in a high-volume, fast-paced environment.
• Filing paperwork and ability to keep files organized.
• Complete new hire paperwork and onboarding the employee.
• Conduct new hire orientations.
• Using Microsoft Suite to conduct audits and establish reports.
• Assist employees with the online HR portal.
• Using a fax machine, printer, or scanner.
• Maintaining confidentiality.
• Additional duties as assigned and requested by management.

Work Environment

• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines etc.

Physical and Mental Demands

• The position is very active and the employee must be able to stand and walk for up to a minimum of 8 hours.
• The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, crawl, bend, stretch, twist, or reach out.
• While performing the duties of the job, the employee is regularly required to talk and hear.
• This position has limited time at a desk/computer.
• The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
• The employee must have the ability to use hands and fingers, manipulate fingers; and reach with hands and arms.
• The employee must frequently lift and or move up to 10 lbs. and occasionally lift and or move up to 25 lbs.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.