Student Trainee - Administrative Office Management

Summary The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development. This program provides students with work experience directly related to their degree and career goals while offering eligibility for conversion to permanent employment upon completion of the program requirements.

Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/26/2026. Internship Program: To be eligible - applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma - certificate - etc.) in a qualifying educational institution - on a full or half-time basis as defined by the institution in which you are enrolled. You may qualify based on education and/or experience as described below: You must be a current student that has been accepted for enrollment or are enrolled at least half-time in an accredited high school - college - professional - technical - vocational - or trade school pursuing a qualifying degree or certificate. You must remain enrolled and will be required to provide transcripts to be eligible for this program. Completed four full academic years of post high school leading to a bachelors degree or equivalent degree (transcripts must be submitted) In good academic standing with the college or university that you are enrolled in. Preferred degree programs in the field of Health Care Administration. You will be rated on the following Competencies for this position: Attention to Detail Flexibility Interpersonal Skills Learning Problem Solving Self-Management Technology Application Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements: The work is primarily sedentary - although some slight physical effort may be required.

Duties

• This position is being filled under the Pathways Internship Program
• The program is designed to provide students enrolled in a wide variety of educational institutions - from high school to graduate level - with paid work opportunities in agencies to explore Federal careers while still in school
• The Internship provides managers with a ready source of student employees and potential permanent employees upon completion of the program requirements
• It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion
• For more information on Internship opportunities within the Department of Veterans Affairs - please visit: https://www.va.gov/EMPLOYEE/pathways-internship-program/
• The Student Trainee provides technical - analytical - and administrative support to the Executive Offices of the Richard L
• Roudebush VA Medical Center
• The position is part of the Pathways Internship Program and is designed to provide practical experience aligned with Master's level studies in Health Administration - Business Administration - Public Administration - or related fields
• The incumbent supports the Executive Management Team-including the Medical Center Director - Associate Director - Chief of Staff - and Assistant Director - and Service Chiefs-by assisting with operational activities - data-driven projects - and organizational initiatives
• The trainee spends approximately 50-60% of the internship period engaged in project-based work and is encouraged to participate in shadowing - observational experiences - and professional interactions with senior administrative and clinical leaders
• Participate in assigned and self-developed projects that address operational - administrative - or clinical support needs of the medical center
• Design - organize - and manage project work plans
• collect and analyze data
• prepare findings
• and present recommendations to improve medical center operations
• Conduct quantitative and qualitative analyses of operational processes - service needs - staffing data - and performance measures
• Provide structured recommendations using data to support planning - priority setting - and program development efforts
• Interact regularly with senior leaders including the Medical Center Director - Associate Director - Chief of Staff - Deputy Chiefs of Staff - Assistant Director - Chiefs of clinical services - and other medical center leaders
• Participate in leadership briefings - service-level reviews - and clinical/administrative rounds - as appropriate
• Engage in shadowing and observational learning experiences to gain understanding of executive decision-making - service line operations - and the integration of clinical and administrative leadership functions
• Observe and participate in interdisciplinary interactions to understand how clinical and administrative functions align within a complex healthcare organization
• Attend a range of medical center committees - councils - and workgroups - including the Leadership Council and other governance meetings
• Provide staff support to committees by tracking action items - preparing agendas - producing meeting minutes - and managing follow-up tasks
• Support leaders in gathering and synthesizing data or background information to inform committee discussions and decisions
• Provide administrative and clerical support as needed within the Executive Offices
• Assist with document preparation - scheduling - coordination of meetings - tracking deadlines - and maintaining organized electronic files
• Support internal and external customer service needs in alignment with the VA mission - ensuring courteous - tactful - and respectful communication with veterans - visitors - and staff
• Protect sensitive and confidential information in accordance with the Privacy Act of 1974 and all applicable VA policies
• Ensure proper use of electronic systems - safeguard passwords and access codes - and follow all regulations governing access to computerized data
• Adhere to standards of professional conduct - continuous learning - leadership development - and ethical responsibility
• Demonstrate cultural competence and maintain positive working relationships across diverse teams
• Work Schedule: Part-Time Hours: 20 hours per week
• 40 hours per pay-period/bi-weekly
• Mon - Fridays - Day Shift
• (Exact Hours To Be Determined by the Hiring Manager).