Studio Admin

About N8N8 is a film production and distribution studio headquartered in Bangkok with offices in NYC and Los Angeles. N8's current slate includes Emmy Award winning director Pailin Wedel's feature documentary Heals, Cannes’ Critics Week winner A Useful Ghost starring Mai Davikah and Thai hit horror Home for Rent, a N8 GDH co-production, currently streaming worldwide on Netflix. The studio aims to bridge East and West by telling untold, thought-provoking stories that culturally impact the next generation.

Key Responsibilities

• Coordinate day-to-day office operations, facilities, and administrative needs to ensure a smooth and productive working environment.
• Maintain organized physical and digital filing systems for administrative, financial, legal, and company documents, including agreements and contracts.
• Prepare documents for approval and signature, track execution status, and maintain records of executed agreements.
• Liaise with vendors, suppliers, and external partners as needed to support ongoing studio operations.
• Track monthly operating expenses and payment schedules; collect, verify, and organize invoices, receipts, and supporting documents to ensure timely and accurate payment processing.
• Assist with liaising with government agencies, film commissions, and public organizations regarding grants, funding opportunities, tax incentives, and other studio-related matters.
• Support the coordination and preparation of applications and supporting documentation for grants and tax incentive programs.
• Maintain revenue and cost records for merchandise sales and support reconciliation with the accounting team.
• Assist in monitoring merchandise inventory and maintaining accurate inventory records.

Qualifications

• Minimum 3-5 years of experience in administrative duties, operations coordination, or a similar role
• Strong organizational and time-management skills, with excellent attention to detail
• Comfortable managing documents, contracts, invoices, receipts, and payment records
• Proficient in Google Workspace / Microsoft Office, particularly Google Sheets or Excel
• Strong follow-up skills and ability to keep track of multiple deadlines and outstanding items
• Good communication skills and confidence coordinating with vendors, external partners, and government agencies
• Able to work independently, take initiative, and handle confidential company information appropriately
• Good command of Thai and English, both written and spoken