Studio Administrative Assistant

STUDIO ADMINISTRATIVE ASSISTANT

Step into the dynamic world of fabric design as a Studio Administration Assistant at Northcott, a leading name in the wholesale textile industry. Specializing in fabrics for quilting, crafting, and home décor, Northcott is renowned for its creativity and innovation. We’re seeking an organized, detail-oriented professional to assist in streamlining the day-to-day operations in our design studio. If you’re passionate about textiles and thrive in a fast paced, creative environment, we’d love to have you on our team!

Skills/Requirements

· Proficient in Microsoft Excel and Word

· Basic Photoshop skills

· Strong attention to detail with the ability to proof documents accurately

· Excellent written and verbal communication skills

· Exceptional organizational and time management skills

· Ability to multi-task and prioritize workload effectively

· Independent problem-solving skills

· College Diploma and proven experience as an Administrative Assistant

Responsibilities

Collection Workflow:

• Assign and manage pattern numbers for design collections.
• Update and maintain spreadsheets for tracking and organization.
• Set up and organize collection files on shared drives.
• Proof, copy and check documents for accuracy.
• Manage digital collection files, including purging after completion.
• Distribute final files to the Marketing Department and Design Director.
• Deliver TSOs to marketing and production teams.
• Track and resolve errors, distribute updated files as needed.
• Assist with TSO creation and layout numbering in Photoshop.
• Check design files (Photoshop experience preferred).
• Burn digital backups to CDs and print/organize collection pages.

Problem Solving & Equipment Management:

• Communicate and track IT-related issues with the provider.
• Address and resolve studio equipment issues.
• Manage subscriptions and monitor supply levels, placing orders as needed.

Administrative Support:

• Coordinate travel arrangements for staff.
• Track vacation and sick days for all staff members.
• Assist with licensing agreements and expense reports.
• Support HR functions including posting jobs, screening resumes, coordinating interviews, and onboarding new staff (setting up phones, email, etc.).

Job Types: Full-time, Permanent

Pay: $40,000.00-$43,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking

Ability to commute/relocate:

• Concord, ON L4K 3T5: reliably commute or plan to relocate before starting work (required)

Language:

• English (required)

Work Location: In person