Studio Administrator

Job Posting: Studio Administrator (independent contractor)

Location: Coquitlam, BC (Austin Heights)

Schedule: Weekdays (Monday–Friday), 12:00 – 8:00 PM (In-Office)

Compensation: $22-$30 per hour depending on experience

Vacation: Unpaid. Contract ends June 15, but there is potential for renewal. There is a three week break between contracts during the period June 15th to August 31st.

About Our Studio

Join our well-established, vibrant dance community in Coquitlam, BC! We provide exceptional dance education and services for students from pre-school to young adulthood, fostering a creative and highly supportive environment. Our leadership team is committed to operational excellence, and we are seeking an organized, proactive Studio Administrator to streamline our daily business operations and client interactions.

Position Summary

This role serves as our operational anchor for our studio space during peak afternoon and evening training hours. You will oversee emails and telephone inquiries, coordinate student registrations, assist with costumes and scheduling, and act as a reliable bridge between our families, instructors, and management.

Key Responsibilities

1. Studio Operations & Student Administration

• Database Management: Utilize JackRabbit dance studio software to handle student registrations, process client database changes, and track electronic tuition payments.

• Competition Coordination: Organize and execute administrative registrations for student dance competitions, managing strict tournament deadlines.

• Logistics & Inventory Support: Coordinate student costume orders, handle vendor costume invoicing, and verify size ordering sheets.

• General Administration: Assist management with class scheduling updates, administrative studio tasks, and high-priority customer service support at the front desk (emails, phone calls, etc.)

Required Skills and Qualifications

• Experience with JackRabbit (or similar cloud-based CRM/studio scheduling platforms like Mindbody) is highly desirable.

• Excellent Communication: Exceptional verbal and written English communication skills; comfortable handling sensitive financial conversations with clients.

• Proactive Organization: Striking attention to detail with the ability to manage multiple operational deadlines independently in a bustling environment.

• Dance Alignment: A general background or personal affinity for dance, performing arts, or youth sports administration is considered a strong asset.

Hours, Location, and Work Environment

• This is an in-office position located at our commercial studio in Austin Heights, Coquitlam.

• The set operational schedule is Monday through Friday, 12:00 to 8:00 PM, including 30 minute unpaid meal break, to complete required work and support our families during busy student class periods.

• A criminal background check is mandatory.

Please apply with a cover letter, resume, and references.

• Casual dress
• On-site parking

Work Location: In person

Pay: $22.00-$30.00 per hour

Expected hours: 40.0 per week

Work Location: In person