Studio Assistant (Admin)

Studio Phạm Minh Hiếu is looking for 01 Studio Assistant (Admin) to support tasks related to the operational activities of the Studio.

Key Responsibilities

• Support the Board of Directors in coordinating daily administrative and operational tasks, including managing and updating work and personal schedules, arranging meetings, business trips, and other related activities.
• Prepare documents, information, and other necessary materials for meetings; follow up and coordinate with relevant parties to ensure tasks are carried out according to schedule.
• Monitor and ensure the smooth day-to-day operations of the Company. Proactively identify arising issues and propose appropriate solutions.
• Manage inventory, packages, emails, phone calls, and messages related to work, following through with discretion to manage confidential matters and sensitive information.
• Research, propose, and carry out the procurement of assets, equipment, supplies, and office necessities; monitor their condition, usage, and maintenance.
• Handle administrative, logistical task supporting the production of artworks, events, exhibitions and projects; ensuring that all necessary requirements are properly prepared and delivered on time.
• Contribute to the development, coordination and implementation of the Company’s programs, projects, or events.
• Support other tasks as required by the Company.

Qualifications

• Enthusiasm for the arts, especially contemporary art.
• Experience working in similar roles, or other positions involving operational support.
• Strong organizational and time-management skills, with the ability to manage and follow up on multiple tasks simultaneously; proactive in planning and handling unexpected issues.
• Proficiency in, and willingness to learn, office and project management tools such as Microsoft Office, Google Workspace, Notion, Slack, ...
• Ability to work independently, proactively propose solutions, and be directly involved in task execution.
• Strongcommunication, coordination and problem-solving skills, with the ability to work effectively with different stakeholders.
• Careful, responsible, reliable, and highly conscious of information confidentiality.
• Fluency in English is a plus.
• Possessing a Category B driver’s license is a plus.
• Availability to travel as needed.

Wage and benefit

• Opportunities to work with an interdisciplinary and professional creative team.
• Opportunities to develop expertise in business operations, management, and event organization.
• Highly creative, dynamic, and professional working environment with strong interdisciplinary connections.
• Meal allowance per working schedule.
• Salary: Negotiable.
• Insurance in accordance with social welfare standards.