Studio Manager for Interior Design Practice

Job Title:

 Studio Manager for Interior Design Practice 

Location:

 Shoreditch, London

Position Type:

 Part-time - 4 days a week

Reports To:

 Director

Role Overview

We are a small team of interior designers seeking a highly organised and personable studio manager with a knowledge in HR operations. In this role, you will ensure our creative team has a seamless, inspiring environment to work in by managing day to day studio operations. 

The ideal candidate thrives in a creative, fast-paced environment, balances structured administrative procedures with natural flexibility and is passionate about nurturing a positive company culture.

Key Responsibilities

Studio & Office Management

• Daily Operations:  oversee the physical studio space, acting as the main point of contact for visitors.
• Supplier Liaison:  Manage relationships with design suppliers, IT support, cleaning services, and utility suppliers
• Procurement:  work closely with the designers to aid the purchasing requirements for projects. Maintain inventory control for office supplies and studio equipment.
• Financial Admin:  Record office expenditure, track the studio budget, oversee a timesheet system and process basic invoicing, expenses, and receipts.
• Filing & Systems:  Maintain and improve digital and physical design libraries, project archives, and administrative filing systems.
• Health & Safety:  Ensure studio compliance with health, safety, and fire regulations.

Human Resources Support

• Recruitment Coordination:  Help draft job specifications, post listings, coordinate interviews, and issue employment contracts.
• Onboarding & Offboarding:  Manage the induction process for new design staff and interns, ensuring they have the tech, tools, and access needed.
• HR Record Keeping:  Maintain up-to-date staff databases, including tracking holiday allowances, sick leave, and working hours.
• Payroll Support:  Liaise with our external accountants to ensure payroll and staff expenses are up to date each month.
• Culture & Wellbeing:  Organise team-building activities, studio events, client entertainment evenings, and support basic employee relations.

Required Skills & Experience

• Experience:  2–4 years of experience in office management, studio coordination, or basic HR support.  Experience within an architecture, interior design, or creative agency is highly preferred.
• HR Knowledge:  Working knowledge of basic employment law and HR best practices.
• Technical Proficiency:  Fluent with MS Office Suite (Excel, Outlook, Word). Familiarity with design project management software (e.g. EstiMac) and accounting software (Xero, Dext and Brightpay).
• Communication:  Exceptional written and verbal communication skills; a calm, solutions-oriented approach to problem-solving.
• Organisation:  Outstanding multitasking and time-management skills with meticulous attention to detail.

What We Offer

• Competitive salary based on experience.
• Creative and collaborative studio environment.
• We offer flexible hours and are open to remote working options.