Subcontract Administrator

ROLE
The Subcontract Administrator is responsible for administering and supporting the development of subcontracts for pipeline and/or facilities construction. This position ensures that sourcing events are support and payments are arranged and sent to the appropriate signing authorities. Strong administration is required to provide timely and accurate management of the subcontracting process.

KEY RESPONSIBILITIES

• Supporting the development of subcontract proposals, including issuance, tracking, management of deliverables and assist in the review of proposals
• Ensuring subcontractor specifications, terms, and conditions are tracked and managed to support accurate contracts in line with prime contract requirements
• Supporting the Assessment of vendors to ensure that work performed will be in accordance with project standards and needs
• Administering tasks associated with sourcing appropriate and recognized companies to carry out construction activities
• Ensure that all company policies and procedures are adhered to
• Perform vendor health checks to proactively manage vendor performance.
• Participate in unsuccessful respondent debriefing.
• Ensure subcontractor invoices are in compliance with established procedures and certify / approve them to company procedures.
• Ensure all contractual obligations are met, complete performance assessments prior to contract closeouts.

Note: In addition to these duties personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the company.

POSITION REQUIREMENTS
Qualifications

• Post-secondary education or certificate in business, supply chain, estimating, or related field. Prior experience in a similar role may be acceptable in lieu of these qualification requirements.

Experience

• Experience in sales or purchasing would be an asset.
• 2 – 4 years’ experience in supply chain, purchasing, estimating, contract administration or law.
• 1 – 2 years’ experience in contracts management.

Skills and Knowledge

• Strong attention to detail.
• Some understanding of construction contracts and subcontracts.
• Ability to be proactive and look toward future project needs.
• Ability to plan and schedule multiple sourcing events
• Ability to manage multiple contracts and ensure that conditions are met.
• Proficiency in the Microsoft Office Suite.

WORKING CONDITIONS
This position is based in the downtown Calgary office. The working hours 8:00 am to 5:00 pm, Monday to Friday. Periodic travel to site, may be required.

REPORTING RELATIONSHIPS
The Subcontract Administrator reports to the Director of Procurement.

We thank all applicants in advance. Only those selected for an interview will be contacted.