Submission Coordinator

Department: Corporate Business Development & Strategic Growth

Position: Submission Coordinator – Corporate Proposals & Client Acquisition

Location: Philippines (100% Remote)

Compensation: $300 USD per month

Schedule: Monday–Friday | 11:00 AM–5:00 PM Mountain Standard Time (MST)

Reporting To: Chief Communications Officer

Position Classification: Remote, Part-Time

POSITION OVERVIEW

Supreme Intelligence of Investigation (SII) is a growing American intelligence, investigations, and protective services organization delivering professional security solutions to commercial, residential, retail, and institutional clients.

As part of our strategic expansion, we are seeking a highly organized, resourceful, and performance-driven Submission Coordinator based in the Philippines to support our corporate business development operations.

The Submission Coordinator will be responsible for identifying prospective clients, distributing professional service proposals, maintaining accurate prospect records, and coordinating follow-up communications with decision-makers across the United States.

This position plays an important role in expanding SII’s commercial presence, strengthening its corporate relationships, and supporting the acquisition of new service contracts.

The successful candidate must demonstrate exceptional written communication, independent judgment, confidentiality, attention to detail, and the ability to work within a structured, results-oriented environment.

I. KEY RESPONSIBILITIES

1. Corporate Proposal Distribution

● Coordinate and distribute company-approved service proposals to prospective multifamily residential communities, retail corporations, commercial property operators, and management companies.

● Ensure proposals are accurately addressed, professionally formatted, and submitted to appropriate decision-makers.

● Maintain organized records of all proposal submissions, including recipient information, submission dates, service categories, and follow-up schedules.

● Verify the accuracy and completeness of proposal documentation before distribution.

● Ensure all external communications comply with SII’s corporate branding, professional standards, and approved messaging.

● Identify and escalate submission errors, delivery failures, and client inquiries requiring management attention.

2. Prospect Identification & Market Research

● Research multifamily apartment communities, property management organizations, retail chains, shopping centers, and commercial enterprises throughout designated U.S. markets.

● Identify property managers, regional property managers, asset managers, directors of operations, procurement representatives, and corporate decision-makers.

● Research prospective clients’ operational footprints, property portfolios, and potential security service requirements.

● Develop and maintain verified prospect lists with accurate corporate contact information.

● Prioritize prospects based on geographic coverage, business relevance, and management directives.

3. Client Outreach & Follow-Up Coordination

● Execute structured outbound email campaigns using company-approved communication templates.

● Conduct professional follow-up correspondence with prospective clients.

● Track responses, requests for additional information, proposal acknowledgments, and expressions of interest.

● Coordinate qualified inquiries with SII’s corporate leadership for further engagement.

● Maintain consistent, courteous, and professional communication with external stakeholders.

● Avoid unauthorized pricing negotiations, contractual commitments, or representations on behalf of the organization.

4. Business Development Administration

● Maintain a centralized prospect and proposal tracking database.

● Categorize leads by industry, market, submission status, and business opportunity.

● Monitor outstanding proposals and upcoming follow-up deadlines.

● Support the preparation of prospect research summaries and business development activity reports.

● Identify opportunities to improve submission efficiency, prospect data quality, and administrative workflows.

● Maintain strict confidentiality regarding corporate strategies, pricing, proposals, client information, and internal business operations.

5. Performance Reporting & Accountability

The Submission Coordinator will prepare a daily activity summary documenting:

● Number of new qualified prospects identified.

● Number of proposals successfully distributed.

● Number of follow-up communications completed.

● Number of responses received from prospective clients.

● Number of qualified opportunities referred to corporate leadership.

● Outstanding submissions, pending responses, and operational concerns.

A consolidated weekly performance report will be submitted to management to support accountability, productivity evaluation, and strategic planning.

REQUIRED QUALIFICATIONS

● Must reside in the Philippines.

● Strong written and verbal English communication skills.

● Demonstrated proficiency in professional email correspondence and business research.

● Excellent organizational skills and attention to detail.

● Ability to independently manage assigned tasks and meet established deadlines.

● Proficiency in Microsoft Word, Excel, Google Sheets, Gmail, and similar business applications.

● Ability to conduct online research and identify legitimate corporate decision-makers.

● Strong commitment to confidentiality, accuracy, and professional integrity.

● Ability to work consistently during assigned U.S. business hours.

Preferred Qualifications

● Previous experience as a virtual assistant, proposal coordinator, lead generation specialist, or business development assistant.

● Familiarity with U.S. commercial real estate, multifamily property management, or retail corporations.

● Experience using customer relationship management (CRM) systems.

● Experience managing corporate email outreach campaigns.

● Familiarity with proposal submission platforms and business development reporting.

Prior experience in the security industry is advantageous but not mandatory.

IV. TECHNOLOGY & REMOTE WORK REQUIREMENTS

Applicants must possess and maintain:

● A personally owned laptop capable of performing daily business operations.

● Reliable high-speed internet connectivity.

● A functioning microphone and access to video conferencing.

● A quiet, professional remote working environment.

● Ability to use Microsoft Office, Google Workspace, and designated company systems.

● Adequate internet and equipment reliability to remain accessible during scheduled working hours.

The employee or contractor must follow all company information security protocols, including authorized system access, confidentiality requirements, and secure handling of corporate information.

V. WORK SCHEDULE & COMPENSATION

Work Arrangement: Fully Remote – Philippines

Required Availability: Monday through Friday, 11:00 AM–5:00 PM MST.

Weekly Schedule: 30 scheduled hours.

Monthly Compensation: $300 USD.

Payment Frequency: To be established in the engagement agreement.

The selected candidate must be available throughout the designated six-hour daily work period and maintain reliable communication with corporate leadership.

Schedule adjustments, leave requests, and absences must be communicated and approved according to company procedures.

VI. PROFESSIONAL STANDARDS

SII maintains high expectations for professionalism, discretion, accountability, and operational excellence.

The Submission Coordinator is expected to:

● Demonstrate integrity and sound professional judgment.

● Represent the organization with exceptional professionalism.

● Maintain confidentiality regarding all company and client information.

● Meet assigned deadlines and communicate operational challenges proactively.

● Exercise diligence in researching and verifying prospect information.

● Maintain accurate and auditable records of assigned activities.

● Accept constructive feedback and demonstrate continuous improvement.

VII. CAREER DEVELOPMENT

This position provides exposure to U.S. corporate business development, proposal operations, commercial client acquisition, and organizational growth.

Depending on demonstrated performance, business needs, and future opportunities, the successful candidate may be considered for advancement into positions such as:

● Secretary of Communications

Advancement is based on demonstrated competency, performance, leadership potential, and organizational requirements.

VIII. APPLICATION REQUIREMENTS

Interested applicants should submit:

1. An updated professional résumé.

2. A brief introduction describing relevant experience.

3. Confirmation of access to a personal laptop and reliable internet.

4. Confirmation of availability during the required U.S. Mountain Time schedule.

5. A short example of a professionally written business outreach email.

Supreme Intelligence of Investigation

Where Chaos Becomes Order.

Equal Opportunity Statement: SII evaluates applicants based on qualifications, professional competence, and the requirements of the position, consistent with applicable law.

Join an organization committed to disciplined execution, professional excellence, and long-term corporate growth.

Pay: Php18,900.00 per month

Benefits:

• Company events
• Paid training
• Pay raise
• Work from home

Work Location: Remote