Summer Camp Program and Rental Property Coordinator

Position Summary

Malden Catholic High School seeks a highly organized, customer-focused, and detail-oriented Summer Programs and Rental Property Coordinator to oversee the planning, coordination, and successful operation of the school's summer programs and campus facility rentals. This position serves as the primary point of contact for summer enrichment programs, athletic camps and clinics, and facility renters while ensuring exceptional customer service and efficient use of school resources.

The coordinator collaborates closely with admissions, academic administration, athletics, facilities, finance, security, and external partners to maximize campus utilization while maintaining the school's mission, safety standards, and operational excellence. Malden Catholic would like to offer a variety of predominately summer academic opportunities and student programs, making effective coordination of these activities essential.

Essential Responsibilities

Summer Programs

• Work closely with Admissions and Athletics to design programs for students from grades 1-8 for a full day, half day opportunities as well as weekend and evening clinics and standalone classes.
• Coordinate all operational aspects of Malden Catholic's summer academic, athletic, and enrichment programs.
• Serve as the primary liaison for program directors, instructors, students, parents, and external vendors.
• Manage program registration logistics, scheduling, classroom and facility assignments.
• Coordinate staffing needs, facility access, technology, custodial support, and security requirements.
• Assist Communications Department with data for marketing materials, program communications, and participant information.
• Monitor enrollment and maintain accurate program records.
• Assist with Admissions as a steward for school enrollment.
• Prepare reports on program participation, revenue, and operational effectiveness.
• Ensure compliance with school policies, safety procedures, and applicable regulations.

Facility Rentals

• Help the Facilities Director manage the school's facility rental program for classrooms, athletic facilities, auditoriums, meeting spaces, and other campus venues.
• Respond promptly to rental inquiries and provide excellent customer service.
• Prepare rental agreements, pricing estimates, invoices, and required documentation.
• Coordinate event logistics with facilities, security, custodial, and technology departments.
• Conduct facility walkthroughs with prospective renters.
• Maintain the master calendar to prevent scheduling conflicts between school events and rentals.
• Ensure renters comply with school policies, insurance requirements, and facility usage guidelines.
• Inspect facilities before and after events and coordinate follow-up as needed.

Administrative Responsibilities

• Process contracts, deposits, invoices, and payments in coordination with the Finance Office.
• Track budgets and prepare periodic operational reports.
• Develop and improve procedures that enhance operational efficiency and customer experience.
• Assist with special events and other duties as assigned.

Qualifications

• Bachelor's degree preferred in Business Administration, Education, Event Management, Hospitality, or a related field.
• Three or more years of experience in program coordination, event management, facility scheduling, school administration, or related work is preferred.
• Strong organizational and project management skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Outstanding customer service skills.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office and scheduling or event management software.
• Experience with registration systems and database management preferred.
• Ability to work independently and collaboratively.
• Evening and weekend availability as required during summer programming and rental events.

Knowledge, Skills, and Abilities

• Strong attention to detail.
• Financial and budget tracking skills.
• Problem-solving and conflict resolution abilities.
• Ability to build positive relationships with internal and external stakeholders.
• Professional judgment and discretion when handling confidential information.
• Flexibility in a fast-paced educational environment.

Physical Requirements

• Ability to walk throughout campus.
• Occasional lifting of materials up to 25 pounds.
• Ability to attend evening and weekend events as needed.

Work Schedule

This is a full-time, year-round administrative position. The workload increases significantly during the summer months and may require evening and weekend hours to support programs and facility rentals.

Reports To

Director of Admissions

Mission Alignment

Employees of Malden Catholic are expected to support the school's mission and values by fostering a welcoming, student-centered environment rooted in the Xaverian Brothers Sponsored School tradition while demonstrating professionalism, integrity, collaboration, and a commitment to excellence.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person