Sunnies Inc. | Admin Supervisor (Procurement) - Pooling

AT A GLANCE

The Admin Supervisor is responsible for overseeing the day-to-day procurement operations of the organization, ensuring the timely sourcing and purchasing of goods and services while maintaining compliance with procurement policies and standards. This role supervises procurement activities, monitors supplier performance, supports cost optimization initiatives, and ensures procurement processes are executed efficiently to meet business requirements.

YOUR OVERALL MISSION & DAY-TO-DAY

Vendor Management

• Oversee relationships with suppliers to ensure quality, service, cost-effectiveness, and reliable delivery of goods and services.

• Monitor supplier performance against agreed service levels, delivery schedules, quality standards, and contractual obligations.

• Resolve escalated vendor concerns, supply issues, and service-related challenges in coordination with internal stakeholders.

• Review supplier evaluations and performance reports and recommend improvement actions where necessary.

• Ensure supplier records, accreditation documents, and vendor databases are accurate and up to date.

• Support supplier sourcing, accreditation, and onboarding initiatives.

• Identify opportunities to strengthen supplier partnerships and improve procurement outcomes.

Procurement Process Execution

• Supervise procurement activities to ensure purchase requests, sourcing activities, and purchase orders are processed accurately and within agreed timelines.

• Review procurement transactions and supporting documentation for compliance with company policies, controls, and approval requirements.

• Monitor procurement cycle times and proactively address delays, bottlenecks, and operational issues.

• Coordinate with requesting departments to ensure procurement requirements are fulfilled effectively and efficiently.

• Oversee the resolution of procurement-related issues involving suppliers, pricing discrepancies, delivery concerns, and documentation requirements.

• Support the implementation of procurement process improvements, standardization efforts, and operational efficiencies.

• Ensure procurement activities align with business priorities, budgets, and operational requirements.

Contract & Cost Management

• Review supplier contracts, agreements, and commercial terms to ensure compliance with company standards and procurement requirements.

• Monitor contract performance, renewal schedules, pricing agreements, and supplier obligations.

• Evaluate supplier quotations, cost analyses, and sourcing recommendations to support informed procurement decisions.

• Identify cost-saving opportunities and support negotiations to improve commercial outcomes while maintaining quality and service standards.

• Monitor procurement spending trends and recommend actions to optimize costs and purchasing efficiency.

• Escalate contractual risks, supplier performance concerns, and commercial issues to management when necessary.

People Management and Leadership

• Lead, coach, and develop the team to ensure high performance and service excellence.

• Set team goals, monitor performance, and provide regular coaching and feedback.

• Foster collaboration with cross-functional teams to support organizational objectives.

• Promote a culture of accountability, continuous improvement, and customer service.

YOUR TALENT

• Bachelor’s Degree in Business Administration, Management, or any related field

• At least 3-5 years of experience in Administration or related field.

• Experience in a supervisory or lead role.

• Preferably has experience in the retail industry.

• Excellent organizational skills with the ability to prioritize tasks effectively.

• Strong customer service skills to provide excellent support to colleagues and external stakeholders.

• Proficient written and verbal communication skills to convey information clearly.

• Detail-oriented mindset to ensure accuracy in all tasks and documentation.