Supervisor (Civil Work)

Job Title: Supervisor – Services

Department: Administration / Campus Services

Job Purpose

The Supervisor – Services is responsible for overseeing and coordinating all non-academic support services of the college to ensure a safe, clean, disciplined, and well-maintained campus environment that supports smooth academic and administrative functioning.

Key Responsibilities

1. Campus & Facility Supervision

• Supervise housekeeping, sanitation, cleanliness, and maintenance of classrooms, labs, offices, washrooms, hostels, and common areas.
• Ensure timely repair and maintenance of electrical, plumbing, furniture, and civil works.
• Monitor water supply, power backup, and campus utilities.

2. Support Staff Management

• Supervise and allocate duties to housekeeping staff, helpers, gardeners, security staff, and outsourced personnel.
• Maintain attendance, duty rosters, and leave records of support staff.
• Ensure discipline, punctuality, and proper conduct among service staff.

3. Security & Safety

• Coordinate with security staff to ensure campus safety and discipline.
• Monitor entry/exit points, visitor registers, CCTV functioning, and emergency protocols.
• Report any safety hazards, incidents, or violations to the administration.

4. Vendor & Outsourced Service Coordination

• Liaise with vendors for housekeeping, pest control, waste management, transport, and other outsourced services.
• Ensure service quality as per contract terms.
• Report service gaps and recommend improvements.

5. Event & Academic Support

• Arrange classrooms, furniture, equipment, and logistics for exams, seminars, workshops, placements, and events.
• Coordinate with academic departments for infrastructure and service requirements.
• Ensure readiness before the start of semesters and examinations.

6. Inventory & Resource Management

• Maintain records of consumables, cleaning materials, tools, and equipment.
• Monitor usage and raise requisitions when required.
• Prevent misuse or wastage of college resources.

7. Reporting & Compliance

• Submit daily/weekly reports on campus services and staff performance.
• Ensure compliance with institutional policies, hygiene standards, and safety norms.
• Assist administration during inspections, audits, or accreditation visits.

Required Qualifications

• Minimum Graduate (Civil Engineer).
• Diploma/Certification in Facility Management or Administration is an added advantage.

Experience

• 3–5 years of experience in supervisory roles, preferably in an educational institution, hospital, or corporate facility.

Skills & Competencies

• Strong supervision and people-management skills
• Good communication and coordination abilities
• Basic knowledge of maintenance and facility operations
• Problem-solving and decision-making skills
• Ability to work under pressure and manage multiple tasks

Working Conditions

• Full-time, campus-based role

Benefits:

• Paid sick time

Work Location: In person