SUPERVISOR

Job Summary

The Office Manager is responsible for overseeing the daily administrative and office operations of the container yard. The position ensures proper coordination between the office, yard operations, trucking, customers, and management, while maintaining accurate records and efficient workflow.

Key Responsibilities

• Manage and supervise daily office and administrative activities.
• Coordinate closely with Yard Operations, Trucking, Gate, Accounting, and Management.
• Monitor and ensure timely submission of operational and administrative reports.
• Review and organize documents, records, invoices, permits, and other company files.
• Monitor employee attendance, schedules, and office-related concerns.
• Ensure proper implementation of company policies, procedures, and office rules.
• Coordinate with customers, trucking partners, shipping lines, and other external parties when required.
• Monitor office supplies, equipment, and other administrative requirements.
• Ensure proper filing, safekeeping, and confidentiality of company documents.
• Address office concerns and escalate operational or administrative issues to management.
• Conduct regular monitoring of office cleanliness, organization, and workplace discipline.
• Ensure proper shift endorsement and communication between personnel.
• Prepare or assist in preparing reports, announcements, memoranda, and other documents requested by management.
• Perform other duties and responsibilities assigned by Management.

Qualifications

• Bachelor’s degree in Business Administration, Management, Office Administration, or related field preferred.
• At least 2–3 years of experience in office administration or supervisory work, preferably in a container yard, trucking, logistics, or related industry.
• Knowledge of container yard and trucking operations is an advantage.
• Strong organizational, communication, and coordination skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to supervise personnel and handle multiple tasks effectively.
• Responsible, organized, detail-oriented, and trustworthy.
• Willing to work in a fast-paced container yard environment.

Reporting

Reports To: Management
Supervises: Office and Administrative Personnel