Supervisor, Preservation

At Kofile, we believe that government has infinite potential to do good and that all information residing within local governments should be preserved, digitized, and made available to all their employees and citizens. We partner with government agencies nationwide to help them meet their citizens’ needs by preserving the integrity and content of paper documents to ensure they will be available for use forever and modernizing information management through digitization and access systems

The Supervisor, Preservation is responsible for assigning workflows, preparing schedules, and clearly communicating daily objectives to all team members. This role manages departmental staff, ensuring responsibilities are well-defined and operations run efficiently. The Supervisor is expected to drive performance and productivity by overseeing day-to-day operations, analyzing data and production reports, and identifying opportunities for improvement. Additionally, they ensure all production functions meet quality standards and operate cost-effectively. The role consists of approximately 75% hands-on floor supervision and 25% administrative responsibilities.

Key Responsibilities

• Enforce company policy while maintaining/improving employee morale

• Strategize with Operations leader for daily/weekly/monthly forecasted operational execution

• Submit reports on performance and progress

• Hands on work alongside team members driving efficiency and quality workmanship

• Train team members on all applicable Work Instructions

• Work with Kofile management and staff to meet our customers’ needs and delivery schedules

• Implement operational policies and procedures

• Help promote a company culture that encourages top performance and high morale

• Provide production/quality feedback

• Monitor and provide feedback for employee attendance

• Perform payroll related duties to ensure accurate payroll processing

• Monitor workflow so orders are progressing as scheduled

• Identify process improvement techniques and help their implementation

• Build partnerships with operational peers to ensure open communication and seamless collaboration

• Foster an environment of employee communication with the management team

• Staff development/training

• Ability to work under pressure and meet deadlines

• Minimum 5 years’ experience in related work areas

• Working knowledge Microsoft Office suite, especially Excel, Word, and Outlook

• Problem solving skills

• Good communication skills with varying levels within a company

• Leadership ability, and a highly organized approach to leadership

Benefits:

As a full-time employee, you will receive access to the following benefits:

• Paid overtime available for non-exempt employees
• Low-cost insurance (medical, dental, vision, life & disability)
• Maternity and paternity benefits
• 401(k) plan (company matching)
• Paid holidays, vacation, and sick time
• Educational assistance