Supervisor, Supply

Job Purpose To assist the Department Manager in securing supply of petroleum products to all Adnoc Distribution Depots throughout the UAE, in order to ensure continous and uniterrupted delivery of products to customers and filling stations and prevent any delay in delivery of products. To ensure continous flow of products in coordination with Adnoc-Marketing Refined Products Supply Section and Abu Dhabi Refinery, (Takreer) to meet company’s requirements.

Job Specific Accountabilities

• Receives Refined Products Term Contract copy for quantity requirements from Retail & Corporate Sales Divisions and prepares estimated products requirement quantities for the year with monthly break-up accordingly. Forwards to Abu Dhabi Log. Manger for review and approval Logistics Division Manager.
• Prepares and forwards weekly program for 13 weeks estimated products quantity requirement to the Department Manager for his review and Logistics Division Manager for approval and forwards to ADNOC-Marketing Directorate, Refined Product and Gas & Special Products Divisions, with copies to Corporate Sales Division and Aviation Division Managers.
• Receives daily product stock position from all Depots for review and follow up
• Sends E-mail to Abu Dhabi Refinery (TAKREER) requesting product supply on daily basis. This includes the supply through pipeline for JET-A1 for Aviation Operations Depot and other requirements supplied by tankers.
• Coordinates with Adnoc Marketing, Refined Products Divisions and Abu Dhabi Refinery for product availability, as per 13 weeks product requirement program.
• Receives tank-gauging reports from Abu Dhabi Refinery, for product received from Sas Al Nakhl Terminal and Mussafah Depot.
• Coordinates with Mussafah Control Room Officer and Al-Ain Depot Supply Officer for arranging product receipts as per 13 Weeks Requirement Programmes, and advice Abu Dhabi Refinery the pumping sequence /quantity targets for products transfers by pipeline to Al Ain.
• Receives vessel nomination for lifting Jet A1 from Aviation Division and forwards the same to Adnoc Marketing (RPD) for supplying to Sharjah International Airport Depot.
• Checks certificates of quantity for products received from Abu Dhabi Refinery and verify correctness of tank levels against the gauging report and calculations of quantities mentioned.
• Checks and certifies contractors’ vehicle monthly statement of deliveries and submits for approval by Abu Dhabi Logistics Department Manager, and on forwarding to Financial Accounts Department.
• Assesses and prepares PDN/PTN annual requirements and submits to Abu Dhabi Log. Department Manager for approval.
• Investigates and follows up loaded pending PTN/PDNs with Dispatch Officer and informs the Department Manager.
• Checks monthly Stock and Movement Statements for Mussafah,SAN Terminal and Zayed Depot and send to Abu Dhabi Logistics Dept. Manager for approval.
• Prepares monthly comparison statement between products requirement from ADNOC Marketing, receipts and product off take from depots.
• Prepares the yearly capital budget in his own area and forwards to the Department Manager to be incorporated to Department’s budget.
• Performs other related duties such as Prepares leave schedule and annual appraisal for Supply Assistants and carrying out periodical visits and inspections in different locations/depots to meet with his counterparts to facilitate products supply and enhance compliance of procedures and any other duties assigned by the Department Manager.

Minimum Qualification

Bachelor Degree in Business Administration

Minimum Experience, Knowledge & Skills

• 5 years’ experience in petroleum terminal operations and product supply.
• Good knowledge of Arabic and English languages
• Valid UAE driving license
• PC Literacy

Revenues/ Budget: As per approved financial budget

Direct Reports: As per organization chart

Indirect Reports: As per organization chart

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Physical Effort Minimal. Driving, standing and walking are frequently involved when visiting depots in different locations

Work Environment Duties are performed mostly in air conditioned surroundings. Exposed to weather prevailing conditions when visiting depots