Supplier Coordination Associate

Job Title: Supplier Coordination Associate

Monthly Pay: $4,472 - $6,000 USD per month

Summary:

Each shift begins with the open queue of supplier emails, internal requests, and status questions awaiting review. The Supplier Coordination Associate supports organized purchasing activity so teams have current supplier information for planning and follow-through. This contract role sits within purchasing and works under a purchasing team lead, who guides priorities and escalation decisions. The Associate works with suppliers, buyers, operations colleagues, and internal requesters to clarify item details, availability, and timing. The role requires a 40-hour weekly commitment. Working days and shift times may vary. This fully remote position is work from home in New York, United States, and relies on clear desk-based coordination throughout the day.

Job Responsibilities:

• Review the daily queue of supplier emails, internal requests, and follow-up items, then prioritize work using established purchasing procedures.

• Check requests for item descriptions, quantities, supplier contacts, expected timing, and required background details before routing them for review.

• Enter request updates, supplier messages, and status notes in an enterprise resource planning system such as SAP S/4HANA.

• Maintain orderly tracker entries in a spreadsheets and data entry tool such as Microsoft Excel, noting open actions, dates, and responsible contacts.

• Contact suppliers by email or phone to request availability updates, clarify item information, and confirm the next expected response.

• Coordinate with buyers and internal requesters when details are incomplete, supplier responses differ, or timing needs clarification.

• Follow up on unanswered supplier communications according to team procedures and record each outreach attempt in the appropriate tracker.

• Escalate unresolved availability concerns, conflicting item details, or urgent timing questions to the purchasing team lead with complete context.

• Prepare concise status summaries for buyers and operations colleagues, identifying open items, recent supplier updates, and next actions.

• Meet quality expectations through accurate entries, prompt turnaround, complete notes, and timely follow-up on assigned coordination items.

Qualifications:

• High school diploma or equivalent.

• No experience required; related experience preferred in purchasing support, supplier communication, or office coordination.

• Familiarity with supplier coordination concepts, including item details, availability checks, follow-up practices, and status tracking.

• Ability to use an enterprise resource planning system such as SAP S/4HANA to locate and update routine purchasing information.

• Ability to maintain clear trackers in a spreadsheets and data entry tool such as Microsoft Excel.

• Comfortable reading supplier messages, asking focused clarification questions, and writing concise professional updates.

• Ability to compare request details with supplier responses and identify missing or inconsistent information for review.

• Able to organize recurring follow-ups, maintain current action notes, and work carefully with changing priorities.

• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.

• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from a desk-based home workspace in New York, United States.

• Structured onboarding and training on SAP S/4HANA, Microsoft Excel, purchasing workflows, and supplier communication practices.

• Regular check-ins with the purchasing team lead to review priorities, questions, and coordination progress.

• Skill building in supplier performance management, materials planning, status tracking, and purchase coordination.

• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.