VANGUARD AESTHETICS PTE. LTD.

Join a leading Medical Aesthetics Group in Singapore as Supply chain and Accounts Executive.
<ol>
<li>Logistics and Warehousing Support</li>
</ol>
a. Inventory &amp; Documentation
<ul>
<li>Update inventory records for lot-controlledproducts and assist with periodic stock counts.</li>
<li>Maintain shipping and customs documentation: packing lists, airway bills, commercial invoices.</li>
</ul>
b. Shipment Coordination
<ul>
<li>Liaise with freight forwarders to schedulepickups, track shipments, and escalate delays.</li>
<li>Coordinate small sample shipments, ensuringaccurate labelling.</li>
</ul>
c. Vendor &amp; 3PL Liaison
<ul>
<li>Support communication with third-party logisticsproviders and suppliers regarding order status and documentation.</li>
<li>Raise and follow up on purchase orders, andconfirm order acknowledgements, lead times and delivery dates with suppliers.</li>
<li>Check inbound deliveries against purchase ordersand delivery orders, and report shortages, damages or discrepancies forresolution.</li>
<li>Match 3PL and freight invoices to shipmentrecords, and flag billing variances to Finance before payment.</li>
<li>Maintain the vendor and 3PL contact list, ratecards and service records, and keep quotations and agreements properly filed.</li>
<li>Escalate recurring service issues and supportperiodic reviews of vendor and 3PL performance.</li>
</ul>
<ol start="2">
<li>Finance Administration</li>
</ol>
a. Day-to-Day Accounting
<ul>
<li>Record financial transactions: data entry forinvoices, payments, and receipts under Singapore Financial ReportingStandards (SFRS).</li>
<li>Maintain the general ledger and sub-ledgers (AP,AR).</li>
</ul>
b. Accounts Payable &amp; Receivable
<ul>
<li>Process vendor invoices, prepare payment runs, andreconcile vendor statements.</li>
<li>Generate customer invoices, monitor collections,and follow up on overdue accounts, update aging reports.</li>
</ul>
c. Month-End Support
<ul>
<li>Assist with month-end close activities: gatherinvoices, prepare schedules, and support journal postings.</li>
<li>Help prepare basic management reports, varianceanalyses, and spreadsheets for leadership.</li>
</ul>
d. Financial Documentation &amp; Compliance
<ul>
<li>Maintain accurate finance records and supportinternal audits.</li>
<li>Prepare schedules and liaise with externalauditors, providing reconciliations and supporting schedules.</li>
<li>Maintain audit-ready documentation for statutoryand internal reviews.</li>
</ul>
Qualifications &amp; Skills
Education: 
<ul>
<li>Diploma or bachelor’s degree in Business/Accounting/Finance,or related field.</li>
</ul>
Experience: 
<ul>
<li>1–3 years in an accounting or finance supportrole.</li>
<li>Exposure to logistics coordination or shippingdocumentation a plus.</li>
</ul>
Technical Proficiency: 
<ul>
<li>Proficient in Microsoft Excel (basicformulas, pivot tables).</li>
<li>Familiarity with ERP/accounting software (e.g.QuickBooks) preferred.</li>
</ul>
Core Competencies: 
<ul>
<li>Strong attention to detail and numerical accuracy.</li>
<li>Good organizational and multitasking skills.</li>
<li>Clear communication and ability to followestablished processes.</li>
</ul>
Benefits: 
<ul>
<li>Professional development</li>
</ul>
Work Location: In person

Supply chain & Finance Executive

Supply chain & Finance Executive

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