Supply Chain Coordinator

Supply Chain Coordinator – Medical Equipment / Healthcare Operations

Job Summary

Biosite Medical Instruments, Inc. is looking for a detail-oriented, dependable, and highly organized Supply Chain Coordinator who will support the day-to-day operations of the Supply Chain Department, particularly in the areas of medical equipment coordination, inventory monitoring, asset tracking, logistics support, documentation, service coordination, and cross-functional coordination.

This role is highly suited for candidates with experience in medical equipment, diagnostics, laboratory products, hospital operations, healthcare logistics, or related medical industry support functions.

The Supply Chain Coordinator will help ensure that company-owned medical equipment, inventory items, and related supply chain transactions are properly monitored, documented, coordinated, reported, and accounted for. The position will work closely with the Supply Chain Manager/Head, Warehouse, Technical Service, Sales, Logistics, Purchasing, and other concerned departments to support accurate inventory control, timely deployment, proper asset accountability, and efficient supply chain operations.

Key Responsibilities

Inventory and Asset Monitoring

Monitor inventory levels, equipment availability, asset movement, and operational requirements.

Maintain accurate and updated records of company-owned medical equipment, inventory items, and related assets, including serial numbers, location, assigned user/client, deployment date, condition, accountability, and service status.

Update inventory trackers, asset monitoring files, logbooks, records, and prescribed monitoring tools.

Reconcile physical inventory with records, trackers, logbooks, and system data.

Assist in conducting periodic inventory checking, asset validation, and equipment status verification.

Report discrepancies, missing items, damaged equipment, undocumented movements, inventory variances, and accountability concerns to the Supply Chain Manager/Head.

Medical Equipment and Logistics Coordination

Coordinate the deployment, transfer, pull-out, return, replacement, and movement of medical equipment and related supply chain items.

Ensure that all released, deployed, transferred, returned, or pulled-out equipment and items are properly documented, acknowledged, and endorsed.

Coordinate with Warehouse, Technical Service, Sales, Logistics, Purchasing, and hospital/client end-users regarding equipment status, availability, requirements, and concerns.

Monitor pending returns, replacements, pull-outs, repairs, deployments, and other equipment-related action items.

Assist in arranging schedules, endorsements, coordination requirements, and follow-ups related to supply chain transactions.

Conduct client, site, or internal coordination when necessary to confirm equipment status, location, documentation, or accountability.

Documentation and Records Management

Prepare, update, organize, and safekeep supply chain and equipment-related documents, including deployment forms, acknowledgment receipts, transfer forms, pull-out forms, return forms, delivery records, service logs, inventory records, and monitoring reports.

Ensure timely and accurate encoding of inventory movements, asset transactions, and equipment updates in the prescribed tracker, logbook, monitoring sheet, or system.

Maintain complete, organized, and audit-ready records for compliance checking, asset verification, operational reporting, and management reference.

Ensure that all equipment movements, inventory transactions, and supply chain activities are supported by proper documentation, approvals, and acknowledgments.

Service, Maintenance, and Equipment Status Coordination

Coordinate preventive maintenance, inspection, calibration, repair, servicing, and technical assessment requirements with the Technical Service Department or authorized personnel.

Monitor equipment downtime, repair progress, service status, and pending technical concerns involving defective, non-operational, or returned equipment.

Identify equipment due for maintenance, calibration, inspection, replacement, pull-out, or service follow-up.

Coordinate service-related updates and ensure that the latest equipment status is properly reflected in monitoring records.

Follow through with concerned teams on unresolved equipment concerns and pending technical action items.

Reporting and Cross-Functional Coordination

Prepare and submit regular updates and reports on inventory status, deployment, equipment movement, serviceability, accountability, and pending action items.

Submit monthly reports covering equipment status, inventory movement, pending pull-outs, pending returns, service concerns, and other supply chain-related matters.

Participate in weekly meetings, alignment discussions, and coordination activities as may be required.

Provide timely updates to the Supply Chain Manager/Head regarding urgent concerns, unresolved issues, operational risks, discrepancies, or process gaps.

Collaborate with cross-functional teams to support smooth supply chain operations, accurate documentation, and timely issue resolution.

Compliance and Administrative Support

Ensure compliance with company policies, supply chain procedures, inventory control standards, asset management protocols, and documentation requirements.

Support audit activities, inventory counts, asset verification, documentation review, and process improvement initiatives.

Assist in identifying gaps in inventory monitoring, documentation, coordination, reporting, or asset control processes.

Maintain confidentiality and proper handling of company records, client information, operational data, and supply chain documents.

Perform other related supply chain, inventory, logistics, equipment coordination, and administrative tasks as may be assigned.

Qualifications

Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, Industrial Engineering, Engineering, Healthcare-related course, or any related field.

With at least 1–2 years of relevant experience in supply chain coordination, inventory management, logistics coordination, asset monitoring, warehouse operations, equipment coordination, documentation, or related work.

Must have experience or background in medical equipment, healthcare operations, diagnostics, laboratory products, hospital-related coordination, medical device handling, or healthcare logistics.

Experience in medical equipment handling, deployment monitoring, asset documentation, technical records management, hospital coordination, or healthcare-related supply chain operations is highly preferred.

Proficient in Microsoft Excel, Microsoft Word, Google Sheets, and other inventory or monitoring tools.

Detail-oriented, organized, accurate, dependable, and consistent in recordkeeping and documentation.

With good communication, coordination, time management, and follow-through skills.

Able to work independently and coordinate effectively with cross-functional teams.

Physically fit and willing to perform inventory checking, equipment handling, field coordination, site verification, prolonged standing, walking, and occasional lifting or movement of medical equipment and related items as required by the role.

Willing to conduct coordination, documentation, follow-up, inventory checking, and occasional client/site verification as needed.

Preferred Skills

Medical equipment coordination
Healthcare or diagnostics industry experience
Supply chain coordination
Inventory monitoring
Asset management
Logistics and deployment coordination
Warehouse support
Documentation and records control
Microsoft Excel and Google Sheets
Audit and compliance support
Cross-functional coordination
Service and maintenance coordination
Report preparation and monitoring
Client and site coordination
Follow-through and issue tracking

Physical and Work Requirements

The role involves field coordination, inventory checking, equipment verification, movement monitoring, and occasional handling or lifting of medical equipment and related supply chain items.

Applicants must be physically capable of performing the operational requirements of the position, including standing, walking, carrying, coordinating equipment movement, and conducting site or client verification when necessary.

All qualified applicants are welcome to apply, provided they can safely and effectively perform the physical and operational requirements of the role.