Supply Chain Coordinator

Location: San Francisco Bay Area (on-site)

About Us:
We are a small, growing food manufacturing company specializing in high-quality, organic, and specialty flatbreads. Our mission is to bring fresh, healthy, and sustainable products to our customers while maintaining strong supplier relationships and efficient operations.

Position Overview:
We are seeking a full-time Supply Chain Coordinator to support procurement, supplier management, and strategic sourcing initiatives. This role is ideal for a self-motivated professional with experience in sourcing, procurement, or supply chain management within the food industry.

Key Responsibilities:

Purchasing:

• Source, evaluate, and negotiate with suppliers for raw materials, ingredients, packaging, and MRO (maintenance, repair, operations) supplies

• Issue and manage purchase orders, ensuring accuracy in pricing, quantities, and delivery timelines

• Monitor supplier performance for quality, cost, and on-time delivery; resolve discrepancies or non-conformances

• Maintain and update approved vendor lists and negotiate annual contracts/pricing agreements

• Track market trends and commodity pricing to anticipate cost fluctuations and support budget planning

• Ensure all purchased materials meet food safety, quality, and regulatory requirements (e.g., HACCP, FSMA, allergen controls)

Logistics:

• Coordinate inbound shipments of raw materials and outbound distribution of finished products

• Schedule and manage relationships with carriers, freight brokers, and third-party logistics providers

• Optimize shipping routes and methods to control freight costs and meet delivery deadlines

• Maintain accurate shipping/receiving documentation (BOLs, customs paperwork, certificates of analysis, etc.)

• Coordinate with warehouse staff to ensure proper storage, rotation (FIFO/FEFO), and handling of perishable goods

Inventory & Planning:

• Monitor inventory levels and reorder points to prevent stockouts or overstock situations

• Actively manage warehouse inventory with the understanding that stock represents tied-up capital; minimize excess and obsolete inventory to optimize cash flow

• Implement and maintain just-in-time (JIT) inventory planning practices, coordinating closely with production schedules to ensure materials arrive as needed rather than sitting in storage

• Collaborate with production planning to align purchasing schedules with manufacturing needs

• Conduct periodic cycle counts and support annual physical inventory

• Identify and report slow-moving, expiring, or obsolete inventory

• Analyze inventory turnover and carrying costs to inform purchasing decisions and reduce working capital tied up in stock

Cross-Functional Collaboration:

• Work closely with Production, Quality Assurance, and Finance teams to align supply chain activities with business goals

• Support new product launches by coordinating timely procurement of new ingredients/packaging

• Assist in supplier audits and traceability/recall exercises as needed

Qualifications:

• 2+ years of experience in purchasing, procurement, or strategic sourcing, preferably in the food industry.

• Knowledge of supplier management, contract negotiation, and procurement best practices.

• Understanding of food safety regulations, certifications, and compliance requirements.

• Strong organizational, analytical, and problem-solving skills.

• Excellent communication and interpersonal skills.

• Ability to work independently and manage priorities in a fast-paced environment.

• Experience with ERP systems and inventory management is preferred.

Work Schedule:

• Full-time (40 hours/week)

Compensation:

• $24-$28 per hour based on experience.

Why Join Us:

• Opportunity to contribute to a growing, mission-driven food company.

• Work closely with a collaborative, passionate team.

• Gain hands-on experience in all aspects of procurement and sourcing in the specialty food sector.

• Benefits: Health, Dental, Vision

• Paid Holidays

• PTO (Vacation and Sick)