Supply Chain Executive

Job Title: Supply Chain Executive

Designation: Executive – Supply Chain & Procurement

Salary: Up to ₹3 Lakhs per annum (based on experience and interview)

Role Overview

The Supply Chain Executive will support the procurement team across the full purchase cycle — from receiving purchase requirements and sourcing vendors to issuing Purchase Orders, vendor onboarding, and maintaining procurement records for museums, exhibitions, heritage installations, and experience centre projects.

The role requires a candidate with strong coordination and follow-up skills, a good command of Excel and documentation, and an eagerness to learn vendor management and commercial procurement in a fast-paced, project-driven environment.

Key Responsibilities

• Handle the end-to-end procurement process, from receiving purchase requirements to issuing Purchase Orders (POs).
• Prepare and issue Purchase Orders based on approved requirements, quotations, commercial terms, and negotiated rates.
• Identify and source new vendors/suppliers as per project and procurement requirements.
• Research and evaluate vendors based on product/service capability, pricing, quality, experience, location, delivery timelines, and commercial terms.
• Coordinate with vendors for quotations, rate cards, product catalogues, technical details, company profiles, and other required documents.
• Conduct and coordinate Vendor KYC and Due Diligence processes, ensuring that required documents and information are collected and verified.
• Maintain and update the vendor database/vendor master, including company details, contact information, GST/PAN details, product categories, and other relevant records.
• Coordinate with vendors for PO acceptance, signed PO copies, delivery schedules, and order-related documentation.
• Follow up with vendors regarding quotations, pending documents, order confirmation, deliveries, and other procurement requirements.
• Compare quotations and prepare commercial comparisons to support procurement decisions.
• Ensure that procurement documentation, vendor records, quotations, POs, and related information are properly maintained and updated.
• Assist in vendor onboarding and empanelment and ensure vendors complete the required documentation and compliance formalities.

Required Skills & Competencies

• Bachelor’s degree in Commerce, Business Administration, Engineering, or a related discipline; MBA / PGDM in Supply Chain, Operations, or Materials Management will be preferred.
• Freshers or candidates with up to 1 year of experience in procurement, purchase, or vendor management are welcome to apply.
• Basic understanding of the procurement cycle — requirements, RFQs, quotations, comparative statements, Purchase Orders, and delivery follow-ups.
• Working knowledge of GST, PAN, invoicing, and basic commercial terms such as payment terms, delivery terms, and warranties.
• Strong proficiency in MS Excel for quotation comparisons, trackers, and vendor databases.
• Good written and verbal communication skills in English and Hindi for vendor coordination and follow-ups.
• Strong attention to detail, documentation discipline, and accuracy in records.
• Ability to handle multiple vendors and requirements simultaneously while meeting timelines.
• Interest in the experiential, AV, museum, and exhibition industry will be an added advantage.

Tools & Software (Preferred)

• Office Tools: MS Excel, MS Word, MS Outlook, etc
• Google Workspace: Google Sheets, Google Docs, Google Drive, Gmail, etc
• ERP / Accounting Software: Tally, SAP, Zoho, or similar procurement / ERP systems, etc
• Vendor Sourcing Platforms: IndiaMART, TradeIndia, GeM, and other B2B sourcing portals, etc
• AI-Based Tools: ChatGPT, Claude, or other AI assistants for vendor research, comparisons, and documentation, etc

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person