Supply Chain Executive

Position : Supply Chain Executive

Department : Procurement

Reports to : Supply Chain Lead

Location : Shah Alam

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JOB SUMMARY

This Supply Chain Executive supports procurement, inventory planning and supply coordination to ensure timely product availability and smooth daily operations.

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JOB RESPONSIBILITIES

Procurement and Supplier Coordination

• Process purchase orders for local and overseas suppliers accurately and on time.
• Follow up with suppliers on pricing, order confirmation, production status and delivery schedules.
• Maintain good working relationships with suppliers and address order-related issues promptly.
• Assist in sourcing alternative suppliers and obtaining quotations when required.

Inventory and Supply Planning

• Monitor inventory levels and prepare replenishment orders based on sales demand, stock availability and lead times.
• Coordinate with Sales and Category teams on forecasts, promotions and new product requirements.
• Identify potential stock shortages, overstock and slow-moving items for timely action.
• Support the management of short-dated and ageing inventory.

Import and Shipment Coordination

• Coordinate overseas shipments and monitor shipment schedules.
• Liaise with suppliers, freight forwarders, customs agents and relevant internal departments.
• Ensure shipping and import documents are complete and accurate.
• Provide regular updates on incoming shipments and potential delays.

Cross-Functional Coordination

• Work closely with Sales, Finance, Warehouse, Logistics and Customer Service teams to support smooth supply chain operations.
• Coordinate with Finance on supplier payments and related documentation.
• Communicate stock availability, incoming shipment status and supply issues to relevant stakeholders.
• Assist in resolving supply and delivery issues promptly.

Reporting and Administration

• Prepare reports on purchasing, inventory levels, stock ageing and incoming shipments.
• Maintain accurate procurement records, supplier information and supporting documents.
• Update purchasing and inventory information in the ERP system.
• Support supply chain process improvements and other related duties assigned by management.

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JOB REQUIREMENTS

• Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, Logistics or a related field.
• At least 5 years of relevant experience in procurement or supply chain, including supervisory or managerial experience.
• Experience in food distribution, FMCG, wholesale, retail or a related industry is preferred.
• Good knowledge of procurement, demand planning, inventory management and import processes.
• Strong negotiation, analytical and problem-solving skills.
• Proficient in Microsoft Excel and ERP or inventory management systems. (eg. SAP)
• Good communication and stakeholder-management skills.
• Able to work independently, manage competing priorities and respond effectively to supply challenges.