Supply Chain Executive (Import)

DUTIES AND RESPONSIBILITIES

• Manage and oversee import operations, including shipment coordination and documentation
• Prepare and verify import shipping documents (invoice, packing list, delivery order, certificate of origin, etc.)
• Liaise with freight forwarders on shipment booking, cargo arrangement, and delivery schedules
• Ensure timely receipt of shipping documents such as bill of lading, fumigation certificate, customs declaration, and related certificates
• Coordinate with banks on Letter of Credit (LC) negotiation, document checking, and compliance requirements; request amendments when necessary
• Liaise with insurance agent on insurance coverage
• Coordinate with warehouse and internal departments to ensure smooth receiving, storage, and delivery processes
• Perform goods receiving and ensure accurate ERP system updates with proper documentation
• Monitor shipment status and provide timely updates to internal stakeholders
• Advise sales and procurement teams on freight charges and shipment arrangements
• Monitor shipping costs and support cost-saving initiatives without compromising service quality
• Prepare and maintain shipping/import reports for management review
• Provide ad-hoc support for export documentation and shipment arrangements when required

REQUIREMENTS

Qualifications and experience:

• At least Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, Business Administration, or a related field.
• Proven experience in shipping function, preferably in a manufacturing or distribution environment.
• Proficiency in using ERP systems will be an added advantage.
• Strong understanding of import/export regulations and customs procedures.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and accuracy in work.
• Fluency in Chinese to effectively communicate with Chinese-speaking clients; proficiency in other languages is a plus.
• Willing to work in Tuas area (accessible via MRT).