Supply Chain / Logistics Coordinator

Coordinate the movement of machines, attachments and equipment from suppliers through to customer delivery. Ensure orders, transport, stock records and supporting paperwork are accurate, deliveries happen on time, and customers and colleagues receive clear updates.

The role requires strong organisation, commercial awareness and a practical approach to resolving delays. All activities must reflect Sleator Plant’s core principles of Respect, Honesty and Ownership.

Key responsibilities

Purchasing and supplier coordination

• Coordinate machine and attachment orders with manufacturers and suppliers following internal approval.
• Track order confirmations, availability, production schedules and expected arrival dates.
• Check specifications, quantities and pricing against approved orders and raise discrepancies promptly.
• Maintain an accurate order tracker and provide regular updates to relevant teams.
• Obtain purchase orders before committing to transport, collections or other supplier costs.

Transport and deliveries

• Arrange inbound and outbound transport between suppliers, depots, customers and event locations.
• Obtain competitive transport quotations and coordinate suitable vehicles and loading arrangements.
• Confirm machine dimensions, weights, collection details, delivery access and any special transport requirements.
• Coordinate demonstrations, equipment returns and movements between Belfast and Dublin.
• Keep customers and colleagues informed of delivery arrangements and changes.
• Maintain collection records, delivery notes and proof of delivery.

Stock control and documentation

• Maintain accurate records of machine locations, serial numbers, attachments and stock movements.
• Coordinate physical stock checks and investigate discrepancies with the relevant teams.
• Check incoming equipment against orders and record shortages, damage or specification differences.
• Ensure each machine has the required documentation, including operating manuals, warranty information and relevant conformity documents.
• Coordinate customs clearance and import/export paperwork with suppliers and appointed agents where required.
• Support registration processes where applicable.

Delivery readiness and release controls

• Work with Service to schedule pre-delivery inspections, attachment fitting and machine preparation.
• Confirm that equipment is ready and the required paperwork is complete before transport is booked.
• Verify payment clearance or approved credit release with Finance before dispatch.
• Ensure machines and attachments are released only with the required internal authorisation.
• Escalate delays, missing documentation or unresolved issues before they affect customer commitments.

Cost control and reporting

• Check transport and logistics invoices against agreed quotations and purchase orders.
• Monitor freight, storage and other logistics costs and identify opportunities to improve efficiency.
• Provide regular reporting on incoming stock, outstanding orders, planned deliveries and overdue movements.
• Highlight risks early and take ownership of resolving issues through to completion.

Skills and experience

Essential

• Experience in logistics, supply chain coordination, purchasing, transport planning or stock administration.
• Strong organisational skills and the ability to manage several competing priorities.
• Excellent attention to detail and accurate record keeping.
• Confident communication with customers, suppliers and colleagues.
• Competence in Microsoft Excel and business administration systems.
• Ability to work independently, follow controls and escalate issues appropriately.
• Commercial awareness and a proactive approach to problem solving.

Desirable

• Experience within plant, construction equipment, agricultural machinery or commercial vehicles.
• Knowledge of machinery transport and loading requirements.
• Experience coordinating movements between Northern Ireland, the Republic of Ireland and Great Britain.
• Familiarity with customs documentation, import/export processes and stock management systems.
• A relevant qualification in logistics, supply chain management or business administration.

Personal qualities

• Respect: Treat customers, colleagues and suppliers professionally and respond promptly.
• Honesty: Provide accurate information, communicate delays openly and raise mistakes immediately.
• Ownership: Follow every order and delivery through to completion, ensuring issues are resolved and commitments are met.

Measures of success

• Deliveries and collections completed within agreed timescales.
• Accurate stock, order and machine-location records.
• Complete documentation and compliance with purchasing and release controls.
• Effective control of transport and storage costs.
• Timely communication and a professional customer handover.

Pay: €35,999.00-€36,000.00 per year

Work Location: In person