Supply Chain Management Executive

JOB PURPOSE

Executes and drives the procurement strategy and activities at ASU RAPID, actively managing the spend and suppliers, in alignment with PGSSB’s policies, targets and objectives. Safely supports plant reliability by ensuring services and materials are in place, whilst developing strong relationships with suppliers. Takes an active and early role in engaging with the business to identify and support opportunities to optimize cost (TCO).

KEY ACCOUNTABILITIES

1. HSSE

Ensures suppliers and contractors follow the law, PGSSB HSSE policy, and all relevant HSSE standards within RAPID complex and PGSSB guidelines

2. Procurement

PROCUREMENT STRATEGY & GOVERNANCE

• Supports development and leads implementation of PGSSB procurement plan, processes, SAP/SRM and procedures, in alignment with PGSSB LOA
• Understands the business requirements and identifies opportunities for Procurement to deliver value and savings
• Leverage the strength of the JV partners to get the best value for PGSSB
• Develops, manages and is the custodian for procurement documentation

SOURCING & CONTRACT MANAGEMENT

• Manages the procurement process, including sourcing, screening, bidding, commercial negotiations, award, expediting, contract management and the tender committee process. Is the primary interface with suppliers
• Responsible for the creation and issuance of request for quotations to meet agreed schedules and business KPls
• Manages procurement related transactions in SAP and SRM
• Timely conversion of all purchase requisitions into formal Purchase Orders and transmits to the respective vendors; manages delivery
• Coordinates with end user and Finance where needed to promote smooth and accurate payment
• Leads contract management and contractor/supplier performance management

OPERATIONAL SUPPORT

• Engages with end users and suppliers; implementing associated contracts required for PGSSB to achieve its operational goals, and where appropriate provides suitable levels of risk mitigation and prevention
• Supports site audits and is responsible for close out of allocated corrective actions
• Supports the establishment and maintenance of quality assurance systems
• Supports ASU turnaround execution planning through engagement of suppliers
• Supports Materials Cataloguing, Materials Requirement Planning (MRP), Stock Management (Stock Analysis & Stock Take) and Surplus Materials Management

3. Mindset, Behaviour and Culture

• Ensures the code of conduct and business ethics policies are observed in all dealings with suppliers and business partners, fostering relationships based on mutual respect
• Possesses a high sense of commitment, ownership, integrity and loyalty that contributes to PGSSB’s operational excellence

KEY INTERFACES

• Senior & middle managers to ensure early involvement in major purchases
• End-users to ensure price agreements are utilised and feedback is obtained on quality and usefulness, and supplier performance
• Procurement team from JV partners for guidance, support, share experiences and learnings
• Suppliers to ensure that we are maximising the value we get from the relationship
• Potential suppliers to understand their value proposition and to maintain a competitive environment
• Government agencies and authorities for licenses, permits, import documentations, etc.

REQUIRED QUALIFICATIONS, EXPERIENCE, SKILLS & BEHAVIOURS

• Bachelor’s Degree, preferably in Engineering, Supply Chain or Business
• Experience in negotiations & influencing change successfully
• Hands-on knowledge and usage of SAP and SRM tool is preferred
• An understanding of the nature of the products/services to be procured as they are used in the company would be ideal
• Minimum 2 years of leading/supporting procurement processes in a manufacturing organization

SKILLS

• Able to work under pressure/perform to deadlines and solve problems
• Commercial & legal awareness with project/Contract management ability
• Able to leverage the support of the JV partners’ organisation
• Strong Commercial negotiation skills
• Effective communicator (written & verbal in BM & English)
• Computer literate (SAP, SRM, MSWord, Excel, PowerPoint)

CRITICAL BEHAVIOURS

• Perform the tasks with integrity
• Communication, Influencing & collaboration
• Strategy delivery
• Results focus & takes initiative
• Partnership building
• Attention to detail