Supply Chain Officer

KEY RESPONSIBILITIES

Procurement & Purchasing

• Coordinate day-to-day procurement activities based on project and operational requirements.
• Receive and review Material Requisitions (MRs), Purchase Requests, and other procurement requirements.
• Source qualified suppliers and obtain competitive quotations.
• Prepare quotation comparisons and commercial evaluations.
• Negotiate pricing, payment terms, lead times, and delivery schedules with suppliers.
• Prepare and process Purchase Orders in accordance with company procedures.
• Ensure purchased materials comply with approved specifications, quantities, and required standards.
• Maintain complete and accurate procurement documentation.

Supplier & Vendor Management

• Develop and maintain strong relationships with local and international suppliers.
• Identify and evaluate potential new suppliers.
• Maintain an updated supplier/vendor database.
• Follow up continuously with suppliers regarding quotations, order confirmations, production status, and delivery commitments.
• Monitor supplier performance in terms of price, quality, quantity, and delivery.
• Escalate delayed, incomplete, or non-conforming deliveries to management.
• Assist in resolving supplier-related commercial and operational issues.

Material Expediting

• Closely monitor all outstanding Purchase Orders and material delivery schedules.
• Follow up with suppliers to ensure committed delivery dates are maintained.
• Coordinate with Project, Engineering, Commercial, Warehouse, and Operations teams regarding material priorities.
• Identify potential delays and supply risks at an early stage.
• Prepare regular expediting and outstanding procurement reports.
• Take appropriate action to minimize the impact of delayed materials on project schedules.

Logistics & Delivery Coordination

• Coordinate local and international transportation of materials and equipment.
• Liaise with suppliers, freight forwarders, transport companies, and customs clearance agents.
• Monitor shipments from supplier to final delivery location.
• Verify shipping and delivery documentation.
• Coordinate deliveries to project sites, warehouse, and company facilities.
• Ensure materials are delivered according to required quantities and schedules.
• Follow up on urgent deliveries and project-critical materials.

Inventory & Warehouse Coordination

• Coordinate with the Warehouse/Store team regarding incoming materials.
• Monitor material availability and stock requirements.
• Assist in maintaining accurate inventory records.
• Coordinate material transfers between warehouse and project sites.
• Avoid unnecessary overstocking and identify potential shortages.
• Support proper documentation of material receipts and deliveries.

Project Coordination

• Coordinate closely with Project Managers, Engineers, Commercial, Estimation, Finance, Warehouse, and Operations teams.
• Understand project material requirements and procurement priorities.
• Ensure long-lead and critical materials are identified and procured in advance.
• Provide regular updates regarding procurement status, expected deliveries, and potential risks.
• Support project teams in resolving procurement and supply chain issues.

REPORTING & DOCUMENTATION

The Supply Chain Officer will be responsible for maintaining and preparing:

• Purchase Order tracking reports
• Procurement status reports
• Supplier comparison sheets
• Material delivery schedules
• Expediting reports
• Supplier performance records
• Outstanding order reports
• Logistics and shipment tracking
• Procurement documentation and correspondence

Experience:

• Minimum 3–5 years of relevant experience in procurement, supply chain, purchasing, logistics, or material management.
• Experience in construction, contracting, MEP, trading, manufacturing, or project-based companies is highly preferred.
• Experience dealing with local and international suppliers is an advantage.
• Candidates with strong experience in material expediting and project procurement are encouraged to apply.

Work Location: In person