Supply Chain- Senior Executive/ Assistant Manager

About Farmina Pet Foods: Farmina is an Italian family-owned company with more than 50 years of experience in pet nutrition, with four manufacturing facilities and a presence in more than 60 countries.

Position TitleSupply Chain- Sr. Executive/ Asst. ManagerDepartment(s)Supply Chain ManagementReporting ManagerHead- Supply ChainJob Purpose/Mandate

Specific duties and responsibilities

Import, Procurement & Supply Chain Management

• Coordinate end-to-end import operations from overseas suppliers to India.
• Coordinate with overseas vendors regarding purchase orders, shipment schedules, documentation and delivery timelines.
• Manage international shipping documentation and coordinate with freight forwarders and CHA/customs agents. (Should be able to check all import documents thoroughly like BL, COO, Invoice, BOE etc)
• Strong knowledge of Incoterms
• Track shipments, customs clearance, delivery schedules and shipment-related costs.
• Coordinate procurement requirements based on demand, inventory levels and lead times.
• Monitor SKU-wise inventory, stock cover, replenishment requirements and stock availability.
• Coordinate with warehouse and distribution teams for timely receipt, storage and dispatch of products.
• Monitor slow-moving, excess, ageing and near-expiry inventory.
• Ensure proper batch and expiry management and adherence to FEFO/FIFO practices.
• Coordinate with Sales and Business teams to ensure uninterrupted product availability

Vendor Management

• Coordination and tracking of SLAs for forwarders, CHAs, Transport vendors
• Processing marine, vehicle insurance for the organization
• Coordinating warehouse rental agreements
• Daily tracking and coordination with all the SCM vendors

Warehouse & Distribution Management

• Monitor inventory control, physical stock-taking and system reconciliation.
• Coordinate with warehouse and logistics partners for smooth movement of products.
• Monitor stock transfers, delivery schedules and pending orders.
• Coordinate with billing/accounts teams for timely invoicing and order processing.
• Manage product returns, damaged stock and expiry-related issues.
• Ensure proper documentation and control of warehouse and distribution activities

Reporting & Compliance

• Prepare MIS reports related to procurement, imports, logistics costs, inventory, dispatches and vendor performance.
• Maintain regular reports on stock levels, stock ageing, expiry, pending orders and shipment status.
• Monitor procurement and logistics expenditure and support cost control initiatives.
• Maintain accurate import, inventory and supply chain documentation.
• Ensure compliance with company policies, applicable statutory requirements and audit requirements.
• Provide regular updates and analysis to management on supply chain performance and exceptions.

Required Skills & Competencies

• Strong expertise in import operations, procurement, logistics and supply chain management.
• Good understanding of international trade documentation and customs procedures.
• Strong understanding of inventory and warehouse management
• Excellent analytical, negotiation, follow-up and vendor management skills.
• Very strong proficiency in MS Excel and working with numbers.
• Good understanding of Procure-to-Pay (P2P) and Order-to-Cash (O2C) cycles.
• Strong leadership and stakeholder management capabilities.
• Effective written and verbal communication skills, including communication with overseas stakeholders.
• Proficiency in ERP systems and supply chain reporting tools.
• Ability to manage multiple priorities in a fast-paced business environment.

Qualifications & Experience

• Bachelors degree in Commerce, Business Administration, Supply Chain, Logistics or a related field.
• MBA / PG Diploma in Supply Chain, Logistics or International Business will be preferred.
• 5+ years of relevant experience in imports, procurement, logistics, supply chain, warehouse or distribution management.
• Experience in handling overseas suppliers and international logistics will be preferred.
• Experience in FMCG, Food, Pharma, Pet Food or another import-led business will be an advantage.

Industry Preferred

FMCG / Food / Pet Food / Pharma / Import & Distribution / International Trading / Indian MNCs