Supply Coordinator

Melbourne is Australia's fastest growing city, and public transport is vital to keeping it moving. Since 2009, Metro has proudly operated and maintained a world-class train service and delivered major transport projects that shape the future of our city. Guided by our value of Safely Always, we are one team dedicated to ensuring everyone gets home safely while helping to connect and create a better Melbourne.

Metro Trains Melbourne is seeking two motivated and detail-oriented Supply Coordinators to join our Infrastructure team on a permanent full-time basis.

Based at our E-Gate office in Docklands, this role plays a key part in supporting operational delivery through the coordination of resources, suppliers, and financial processes. Working closely with internal stakeholders and external partners, you will ensure the timely and accurate management of third party labour and plant requirements across a range of infrastructure works. Note this permanent roles primary focus will be Invoice Reconciliation.

Key Responsibilities

• Process labour, safe‑working, and plant requests accurately and efficiently in line with MTM processes and procedures, ensuring requests are progressed within tight timeframes
• Coordinate with suppliers and internal stakeholders to ensure timely delivery of resources and services
• Track requests end‑to‑end, from initial submission through booking, completion, and invoicing reconciliation
• Prepare, update, and maintain multiple supplier reports and spreadsheets, contributing accurate data and information to support management reporting
• Working autonomously to ensure timely resolution while escalating issues where required
• Work collaboratively across teams and provide guidance to managers on operational enquiries and process

About You

• Strong administrative and organisational skills with exceptional attention to detail
• Advanced Microsoft Excel knowledge and capability
• Proven experience coordinating high volume of Invoices and maintaining accurate end-to-end data tracking
• Ability to manage competing priorities in a fast-paced environment
• Strong communication and stakeholder management skills
• Experience with financial administration, high volume invoice reconciliation, and reporting
• A proactive approach to problem-solving and continuous improvement